Event Designer + Planner Manager

Job Summary

The Event Designer/Planner Manager is responsible for managing the entire event lifecycle, from ideation and concept development through execution and post-event reporting. This role requires strong design, strategic planning expertise, financial oversight, and the ability to deliver elevated, immersive client experiences.

About the Role

This role demands a visionary creative and disciplined operator who can lead ideation and concept development aligned with client goals, brand identity, and audience engagement. The ideal candidate must demonstrate an eye for detail, strategic thinking about the client journey, and the ability to creatively maximize space while maintaining strict budget adherence.

Responsibilities

• Create and design comprehensive event look books, mood boards, and visual presentations based on client feedback and budget parameters
• Oversee the design and printing of event materials including programs, signage, branded collateral, and experiential elements
• Manage all aspects of the event planning process from concept through post-event wrap-up
• Identify and secure venues aligned with event objectives and budget
• Collaborate with subcontractors and production vendors across décor, AV, entertainment, fabrication, security, transportation, and staffing
• Negotiate and contract with vendors for goods and services related to event execution
• Develop event-specific organizational tools including: Production timelines, Expense trackers, Payment schedules, Vendor contact lists, On-site deliverables schedules, CAD drawings and spatial layouts
• Manage all event set-up, live execution oversight, tear down, and follow-up processes
• Attend and oversee events to ensure all details are executed according to plan
• Perform additional related duties as assigned or requested by clients
• Build, manage, and adhere to detailed event budgets to avoid project overruns
• Track expenses and maintain financial transparency throughout the project lifecycle
• Create proposals, contracts, and invoices for clients, sponsors, and vendors
• Monitor payments and ensure financial accuracy across all accounts
• Maintain and update corporate databases including business contacts, sponsors, consumer databases, and vendor lists
• Develop strong vendor partnerships and maintain outstanding vendor management standards
• Compile comprehensive post-event wrap-up reports and evaluations
• Prepare client summary presentations including outcomes, successes, and recommendations
• Identify opportunities for optimization and future event growth

Requirements

• Proven experience in event, venue, hospitality, or experiential space design
• Ability to walk into an empty or existing venue and develop a compelling creative vision that aligns with client goals, brand identity, and event objectives
• Strong understanding of how decor, color palettes, furnishings, lighting, layouts, and design elements work together to create memorable guest experiences
• Demonstrated ability to transform client ideas into cohesive venue concepts and visual presentations
• Experience creating mood boards, design concepts, renderings, or event styling plans
• Exceptional creative and spatial visualization skills with a strong eye for aesthetics and detail
• Proficiency in CAD drawings or Web based platform
• Strong computer skills including Microsoft Office Suite
• Experience in database management and spreadsheet applications

Skills & Qualifications

• Strong negotiation, leadership, and strategic planning skills
• Outstanding vendor management capabilities
• Exceptional organizational, project management, and time management skills
• Ability to manage multiple projects while meeting deadlines in a fast-paced environment
• Strong creative and spatial visualization skills
• Calm under pressure with the ability to problem-solve in real time
• High energy, flexibility, and a pleasant professional demeanor
• Sound judgment and knowledge of appropriate event protocol
• Dependability, confidentiality, and strong professional ethics
• Commitment to the mission and values of the organization, with the ability to communicate an inspired vision and sense of purpose