Event Designer Planner Manager

Responsibilities

• Create and design comprehensive event look books, mood boards, and visual presentations based on client feedback and budget parameters.
• Oversee the design and printing of event materials including programs, signage, branded collateral, and experiential elements.
• Manage all aspects of the event planning process from concept through post-event wrap-up.
• Identify and secure venues aligned with event objectives and budget.
• Collaborate with subcontractors and production vendors across décor, AV, entertainment, fabrication, security, transportation, and staffing.
• Negotiate and contract with vendors for goods and services related to event execution.
• Develop event-specific organizational tools including: Production timelines, Expense trackers, Payment schedules, Vendor contact lists, On-site deliverables schedules, CAD drawings and spatial layouts.
• Manage all event set-up, live execution oversight, tear down, and follow-up processes.
• Attend and oversee events to ensure all details are executed according to plan.
• Build, manage, and adhere to detailed event budgets to avoid project overruns.
• Track expenses and maintain financial transparency throughout the project lifecycle.
• Create proposals, contracts, and invoices for clients, sponsors, and vendors.
• Maintain and update corporate databases including business contacts, sponsors, consumer databases, and vendor lists.
• Develop strong vendor partnerships and maintain outstanding vendor management standards.
• Compile comprehensive post-event wrap-up reports and evaluations.
• Prepare client summary presentations including outcomes, successes, and recommendations.

Requirements

• Proven experience in event, venue, hospitality, or experiential space design.
• Ability to walk into an empty or existing venue and develop a compelling creative vision that aligns with client goals, brand identity, and event objectives.
• Strong understanding of how decor, color palettes, furnishings, lighting, layouts, and design elements work together to create memorable guest experiences.
• Demonstrated ability to transform client ideas into cohesive venue concepts and visual presentations.
• Exceptional creative and spatial visualization skills with a strong eye for aesthetics and detail.
• Proficiency in Monday.com or similar project management systems preferred.
• Experience creating and interpreting CAD drawings or Web based platform.
• Strong computer skills including Microsoft Office Suite.
• Proficiency in database management and spreadsheet applications.

Skills & Qualifications

• Strong negotiation, leadership, and strategic planning skills.
• Outstanding vendor management capabilities.
• Exceptional organizational, project management, and time management skills.
• Ability to manage multiple projects while meeting deadlines in a fast-paced environment.
• Ability to think creatively while coping with limited resources and seizing opportunities.
• Strong written and verbal communication skills.
• Calm under pressure with the ability to problem-solve in real time.
• High energy, flexibility, and a pleasant professional demeanor.
• Sound judgment and knowledge of appropriate event protocol.
• Dependability, confidentiality, and strong professional ethics.
• Commitment to the mission and values of the organization, with the ability to communicate an inspired vision and sense of purpose.