Event Coordinator I or II

About the role

Join The Ranch/Fairgrounds at Larimer County as an Event Coordinator I/II. At The Ranch in Loveland, CO, we're not just another venue; we're a dynamic hub of entertainment, events, and community engagement. As a member of our team, you'll find yourself at the heart of an operation that seamlessly orchestrates everything from thrilling concerts and captivating trade shows to heartwarming community gatherings and adrenaline-pumping rodeos. Working here isn't just a job; it's an opportunity to be part of something truly special, where every day brings new challenges and exciting experiences.

Responsibilities

• Manage a portfolio of assigned events from initial booking through post-event settlement, serving as the primary point of contact and delivering an exceptional client experience throughout the planning process.
• Plan and coordinate all event logistics, including facility layouts, staffing, food and beverage, security, parking, ticketing, vendors, and event timelines while collaborating with internal teams and external partners.
• Oversee on-site event operations, adapt to changing conditions, resolve issues as they arise, and ensure events are executed safely, efficiently, and in compliance with client contracts and County policies.
• Build and maintain strong relationships with event organizers, promoters, vendors, sponsors, community organizations, and operational partners to encourage repeat business and support long-term client success.
• Prepare event estimates, settlements, and financial documentation, monitor event budgets, track expenses, and ensure contractual obligations are met.
• Support the planning and execution of signature events, including the Larimer County Fair & PRCA Rodeo and other Ranch-produced events, while contributing ideas for continuous improvement and future event development.
• Partner with the Sales, Marketing, Operations, Parking, Security, and Hospitality teams to ensure seamless event execution and exceptional guest and client experiences.
• Foster a collaborative, team-oriented environment by supporting fellow Event Coordinators, sharing best practices, participating in special projects, and pursuing opportunities for professional growth as The Ranch continues to grow.

Qualifications

• Event Coordinator I: One (1) year of experience in a directly related field or in the performance of similar duties and responsibilities required. Bachelor's Degree, or equivalent education, from an accredited college or university with major coursework in Marketing, Public Relations, Business Administration, or a related field required. Possession of a valid Driver's License by date of hire required.
• Event Coordinator II: Three (3) years of experience in a directly related field or in the performance of similar duties and responsibilities required. Bachelor's Degree, or equivalent combination of education and/or experience, from an accredited college or university with major coursework in Marketing, Public Relations, Business Administration, or a related field required. Related education or experience may be substituted on a year for year basis. Possession of a valid Driver's License by date of hire required.