Event Assistant Manager

Responsibilities

• Lead the detailed planning and coordination of club events from concept approval through execution.
• Develop event timelines, Banquet Event Orders (BEOs), planning documents, floor plans, and event communications.
• Cook up vendor, entertainment, rentals, décor, floral, and specialty services coordination.
• Manage member communications, event registrations, reservations, and guest inquiries.
• Collaborate with Culinary, Golf, Wellness, Member Services, Security, Facilities, and other departments throughout the planning process.
• Aid with event budgets, proposals, contracts, purchase requests, and administrative documentation.
• Partner with the Event Operations Coordinator to ensure all operational requirements, inventories, staffing, and logistics are identified and planned prior to each event.
• Conduct planning meetings and communicate event details to internal departments and external partners.
• Provide on-site leadership during event execution, ensuring an exceptional member and guest experience.
• Participate in post-event evaluations and recommend process improvements to enhance future events.

Qualifications

• Experience in hospitality, event planning, private clubs, luxury hotels, or guest services preferred.
• Exceptional organizational, project management, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects while maintaining meticulous attention to detail.
• Proficient in Microsoft Office or Google Workspace; experience with Canva and event management software is preferred.
• Ability to work evenings, weekends, and holidays as required.

Skills

• Success in This Role Translates creative concepts into organized, executable event plans.
• Creates exceptional member experiences through thoughtful planning and attention to detail.
• Communicates proactively with members, vendors, and internal departments.
• Anticipates challenges and develops solutions before they impact the event.
• Buys collaborative relationships across the club and supports a team-first culture.
• Remains calm, organized, and adaptable in a fast-paced environment.
• Delivers polished, seamless events that consistently exceed member expectations.

Benefits

• Competitive Pay
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture

About the Role

The Event Assistant Manager serves as the planning leader for the Events Department, transforming the department's creative vision into detailed, executable event plans. This role is responsible for coordinating all aspects of event planning, collaborating across departments, managing vendors and member communications, and ensuring every event is thoughtfully organized prior to execution. Working closely with the Event Manager and Event Operations Coordinator, the Event Assistant Manager helps deliver seamless, elevated experiences that reflect The Madison Club's standards of excellence.

Pay

The Company’s good faith estimate of the salary rate it expects to pay for this role is $75,000 to $85,000 annually and is based on applicable and specialized experience and location.

Schedule

Ability to work evenings, weekends, and holidays as required.