Event Assistant

About the role

The Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations". The primary purpose of this position is to work under the direction of the Event Coordinator overseeing Student events and logistics.

Responsibilities

• Assists with arrangements for meeting facilities, lodging, food service, parking, etc.
• Demonstrates excellent writing, grammar, editing, and proofreading skills.
• Presents at events, on site or off site, as needed to provide support.
• Aids in marketing/promotional aspects of the program and prepares event scripts and signage.
• Works to prepare venues and event sites with various organizations on campus.
• Serves as primary contact for the event sponsor and works closely with them on specific needs.

Qualifications

• Minimum of six months related office experience, event planning experience, event administration, or hospitality/tourism Industry-related experience.
• Strong organizational skills and attention to detail.
• Strong working knowledge of Microsoft Word and Excel and the ability to learn how to work with other departmental systems for which training is provided.
• Ability to meet deadlines in a high stress environment and handle many tasks simultaneously.
• High level of initiative, self-motivation, and a positive attitude.
• Strong clerical and record keeping skills; knowledge of filing systems and information management systems.
• Ability to prioritize assignments is critical.
• Ability to operate standard office equipment.
• Knowledge of basic accounting/bookkeeping practices and procedures.
• Ability and willingness to conform to department and event dress codes.

Benefits

Working Schedule: 20 hrs/week. Primarily between 8 a.m. – 5 p.m. M-F, however schedule will vary with event schedules, and will include some evenings, weekends, and holidays throughout the year.

Required Documents

Along with the online application, please attach: Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” **Document size may not exceed 10 MB.**

Advertised Salary

$13.00/hr

ADA Employees

Work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact. USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state. Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies ' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.