Event and Meeting Manager

Job details

Pay: $50,000 - $60,000 a year
Job type: Full-time
Shift and schedule: Weekends as needed, Evenings as needed

Benefits

• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance
• Flexible spending account
• Life insurance

What You’ll Do

Lead signature events, including:

• 100 Wise Women (quarterly breakfast, ~350 attendees)
• Leducation Louisville Luncheon (annual, ~1,300 attendees)
• LeadingBetter™ Summit (annual conference, 500–600 attendees)
• Best Class Ever Celebration (alumni reunion, 150-250 attendees)
• Holiday Party (alumni networking event, 100-150 attendees)

Support program and special events, including alumni and donor meetings, cohort program meetings, and an annual executive retreat.

Own event operations end to end, including:

• Vendor contracts, catering, A/V, and venue design
• Online task and project management systems
• Event communications and materials prep
• Post-event evaluations and reporting

Manage budgets, developing cost-effective event budgets and making real-time adjustments to keep events on track financially.

Build vendor and stakeholder relationships, working with a range of caterers, vendors, and venues, and holding partners accountable to strong service delivery.

Support and supervise the Meeting Coordinator, a full-time, hourly team member, helping them grow their skills and manage priorities while fostering a collaborative, team-oriented working relationship.

Collaborate across teams, partnering closely with sales, marketing, and program leaders to ensure events support broader program and organizational goals.

Stay ahead of the curve, researching venues, amenities, and event trends in the Louisville region to keep the attendee experience fresh.

Ideal Candidate Profile

• Bachelor's degree preferred
• 2+ years of experience planning and managing events, with a track record of executing large-scale, multi-faceted events successfully
• Strong organizational and project management skills, with the ability to juggle multiple priorities in a fast-paced environment
• Excellent written and interpersonal communication skills, and the ability to build lasting relationships with internal and external stakeholders
• A collaborative mindset and openness to feedback in service of continuously improving event quality
• Experience supervising or mentoring staff preferred
• Confidence leading on event days: directing vendors, support staff, and volunteers, and staying calm and solutions-focused under pressure
• Able to learn and use CRM and project-management software on a daily basis

Good to Know

• Some non-traditional hours are required, including early mornings, evenings, and weekends around events
• This role supports 2–3 regional retreats per year requiring overnight travel outside Louisville
• Must be able to occasionally lift and transport event supplies to off-site venues using a personal vehicle
• Relocation expenses are not covered

How to Apply

Interested candidates should submit a resume and a brief cover letter highlighting relevant experience.