Event and Conference Coordinator (contract)

Job Summary

Hilton Supply Management (HSM) is the largest global hospitality-focused supply chain and procurement organization in the world, with $13B of spend influence and over 3,500 suppliers globally. This is an exciting opportunity to join a dynamic and high-performing team that is passionate about delivering world-class experiences to its customers and stakeholders.

Responsibilities

• Lead event coordination with the HSM Customer Engagement team
• Oversee and execute all aspects of events to ensure customers have a world-class experience
• Create event overview presentations for Senior Leadership and communicate regular status updates with key internal stakeholders
• Cook up and manage event budgets, handle all billing and invoicing related to events, and deliver each event within the allocated budget
• Partner with the HSM Sales and Service team for key industry conferences to ensure HSM maintains a strong overall presence, and review and provide input on sponsorship agreements
• Create and manage event budgets, handle all billing and invoicing related to events, and deliver each event within the allocated budget
• Coordinate with the Senior Manager of HSM Brand Strategy to develop unique event branding and marketing materials for specific events
• Coordinate with the Manager of HSM Communications on all pre- and post-event email communications
• Create and manage event budgets, handle all billing and invoicing related to events, and deliver each event within the allocated budget
• Provide materials and support for ancillary conference events, including breakout sessions and customer dinners
• Document and track event details for future conferences

Skills

• Self-starter with positive energy and a strong sense of ownership over responsibilities
• Visionary mindset with the ability to set high-level event and conference strategy while also executing logistics on-site
• Meticulous attention to detail with superior organizational skills to accurately monitor all aspects of concurrent events
• Creative problem-solving skills with the ability to find solutions and adjust plans on the fly while maintaining professionalism and integrity
• Sound judgment and decision-making skills to evaluate costs and benefits of potential actions and provide recommendations for optimal solutions
• Advanced written and verbal communication skills with strong executive presence to engage with top customers and Senior Leadership

Experience

• 1+ years of experience in event and/or conference management with 500 attendees
• Experience with Corporate events preferred
• Demonstrated ability to work autonomously
• Experience working in the hospitality or travel industry preferred
• Experience managing vendors and external agencies preferred
• Ability to travel to venue