Estimator

About the Role

The Estimator is responsible for creating the Estimate for the construction project. The Estimate is an essential Contract Document that is used to manage the construction project and to determine overall project financial success. Utilizing knowledge of building methods, materials, and sequencing, the Estimator is responsible for making timely determinations that materially impact the scale and scope of the estimate. The Estimator also writes the applicable subcontractor contracts, verifies certificates of insurance, and procures the materials and labor to be in compliance with the Owner contract. Estimators may be assigned a specific scope within a large project or the entire scope for a smaller project, ranging from $500k to $10 million.

Skills & Qualifications

• Bachelor’s Degree in Construction, Engineering, Architecture, or Business and the successful completion of one or more internship assignments, each lasting 3 or more months.
• Or, 4 or more years of construction project work experience with Linbeck, an MEPF subcontractor and/or design firm, in lieu of a degree.

Primary Duties

• Analyze drawings and specifications to ensure the assigned scope is estimated, contracted, and procured to meet contractual obligations.
• Responsible for take‑off phase of project, including obtaining architect plans, inputting plans into take‑off software, and calculating parameters such as wall lengths, number of switches, etc.
• Create bid lists, analyzing which subcontractors are most suitable for specific projects based on size and complexity.
• Direct bid invitations with subcontractors: send invitations, verify receipt, confirm intent to bid, supply additional information, and ensure adherence to timelines.
• Manage scoping of projects: receive quotes from subcontractors, scope quotes to include all necessary items, identify missing pieces, and price missing items.
• Oversee quantity surveys, bid tabulation, estimate assembly, owner approval forms, and related documentation.
• Interface with subcontractors and suppliers through proper document distribution, solicitation, and pre‑qualification of vendors.
• Provide guidance to scheduling preparation by interacting with project and scheduling personnel, subcontractors, and vendors.
• Contribute to overhead and general condition planning and pricing, including staffing, equipment, and related costs.
• Write and review all types of vendor contracts with effective inclusions, exclusions, and job/general requirements.
• Collect, analyze, and inventory historical cost data for inclusion in the database.

Secondary Duties

• Create internal and external Potential Impacts to properly notify the Owner, Architect, Engineer, and Subcontractor of possible quality concerns.
• Compose RFIs that are clear and concise to be added as part of the contract documentation.
• Manage the RFI Log to create, monitor, and close RFIs, distributing documentation to applicable project team members.
• Create clear submittal‑log form requirements in the Contract Documents and utilize pull scheduling to establish priority dates, ensuring design team and subcontractors meet schedule requirements.
• Create and manage the Contract Document Log, record set, and current set with all revised contract documents.
• Incorporate RFIs into the record and current set, per Digital Document Management standards.
• Utilize pull‑scheduling dates in the log to prioritize submittals and ensure schedule compliance.
• Manage the submittal log, reviewing all types of submittals and shop drawings for correctness per the contract documents.
• Create and manage the Expediting Log to obtain material on time based on accurate delivery dates, lead times, and coordination with subcontractors.
• Create and complete checklists and issues in Autodesk for effective Quality Assurance/Quality Control management with subcontractors.
• Implement all aspects of the QA/QC Program, including A3s, pre‑install meetings, and peer reviews.
• Implement Lean Operating System concepts such as daily huddles, visual communication, and continuous improvement to reduce the 8 wastes.
• Compile subcontractor and owner closeout documentation, including Closeout Manual, training, O&M’s, warranties, as‑builts, and attic stock.