Estimating Manager, Architectural Specialties Job

About the role

The estimated base salary range for this role is $91,5000 to $125,820 per year. Individual pay is based upon location, skills and expertise, experience and other relevant factors.

Responsibilities

• Resource Management
  • Maintains internal databases designating standard/modified products with associated costs.
  • Reviews inter-departmentally and provides guidance to Estimates Team.
  • Manages, coordinates, and maintains accurate SKUs, Bom’s and sub-assemblies.
  • Maintains, reviews, and coordinates costs/resources associated with project engineering levels and reports those back to the National Sales Director.
  • Maintains CRM compatibility and process with current project portfolio.
  • Reviews net price and costs on zero-dollar invoices.
  • Processes recut costs.
  • Reports to Finance and Production for re-work & quality evaluation.
  • Reviews purchase orders and manages price increases to uphold acceptable margins.
  • Covers coordination with Production and Procurement; reports back to the National Sales Director.
  • Maintains, creates, and tracks discount/promotion rates, reports to the National Sales Director.
  • Registers and maintains SOPs for national discounts on distributor accounts.
  • Maintains project status report for subcontractors, coordinates with Account Management & Design/Engineering Departments and reports to National Sales Director.
  • Creates forecasts & plans based on sales forecast, historical usage, and product trends.
  • Creates and maintains Estimates pricing guide including SKU organization.
  • Creates and maintains “canned responses” for consistent external communications.
• Project Intake
  • Coordinates requests for quotes (RFQ) and other customer service requests from various platforms.
  • Creates projects, leads, opportunities in CRM from RFQs.
  • Creates and maintains project folder on company server by capturing essential project details and records of various formats.
  • Conducts daily Initial Quote Review Meetings to qualify and register incoming projects.
  • Processes daily RFQ’s into “ready to go” (R2G) formatted summarization for Estimates queue for assignment.
  • Covers coordination with Architectural Project Management & Project Coordination Teams.
  • Manages Quickship intake requests + POF’s.
  • Maintains acceptable lead time for RFQ by prioritizing deadlines provided from Sales Representatives and 3rd Party clientele through coordination with Project Coordination & National Sales Director.
  • Reviews and coordinates the prioritization of expediting requests for revisions (RFR).
• Interdepartmental Coordination
  • Maintains subcontractor and contact database for Sales Representatives.
  • Reviews and creates sales distribution lists in conjunction with the National Sales Director.
  • Reviews and maintains “can we do it” (CWDI) database; reports to the National Sales Director, Design/Engineering, Product Development, and Marketing.
  • Covers coordination of “need versus marketability” of new product requests based on market analysis for custom products and alternative specifications.
  • Reviews new products before product launches with Product Development & Marketing.
  • Covers management and maintenance of the project hand-off process and standards between Estimates and Design Teams for optimal lead time; reports to Design Director and Vice President, AS Brand Companies.
  • Covers participation in meetings for assigning account managers to Sales Representative territories; provides guidance on best overall relationships for the company and the Sales Representatives.
• Process Management
  • Trains new Estimators through scheduled onboarding, role specific Udemy courses, Company policies and project processes.
  • Trains all Estimators in revised or new company policies & processes.
  • Trains Sales Representatives on company project policies & processes.
  • Covers creation, registration, and maintenance of SOPs for national standard accounts.
  • Covers creation, review, and maintenance of AutoCAD automated drafting script (LISP) files.
• Team Leadership
  • Covers creation and maintenance of project reports for individual employee’s estimating records.
  • Covers management of Estimates Department schedule via scheduling/booking software & coordinating with Project Management, Sales Coordination, and Sales Representatives.
  • Covers leading department discussions regarding policies and processes.
  • Covers leading monthly “lunch/learn” sessions, highlighting continuing education topics & discussions.
  • Covers mentoring Estimate Team through their daily roles and tasks.
  • Covers management, review, and training of Sales Representatives in current Estimate processes.
  • Covers creation, review, and maintenance of external price list for Sales Representatives.
  • Covers creation, review, and maintenance of internal price list including SKU updates.
  • Covers creation of an environment that encourages ethical behavior and open communication.
  • Covers teaching and empowering our teams by ensuring that they have knowledge, training, and resources necessary to follow the law and the Code of Conduct.
  • Covers preventing problems and reporting issues within Estimates and other departments.
  • Covers approving individual contributor paid time off for AS Estimating Supervisors.
  • Covers overseeing individual contributor goals and coordinating Estimates Team goals.
  • Covers creation and maintenance of department goals.
  • Covers creation and maintenance of department policies.
  • Covers creation and maintenance of department standards of practice.
  • Covers management of department announcements & changes of policies.
  • Covers management of department expectations both internally & externally.
  • Covers project internal review.

Qualifications

• High School diploma or equivalent required; college degree preferred.
• 5+ years’ AutoCAD experience.
• 2-5 years’ Rhino experience.
• 5+ years’ experience reading blueprint and/or construction documents.
• Experience in any aspect of the construction industry.
• Experience in any estimating management role.