Estimating Coordinator

Responsibilities

• Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
• Maintain subcontractor database
• Assist with maintaining good business relationship with suppliers and subcontractors
• Assist with telephone contact of subcontractors
• Prepare proposals, bid packages, and mailings (MBE solicitations)
• Secure plans
• Maintain faxes in Bid Room
• Coordinate w/printer vendors for blueline printing/ordering
• Participate in taking bid information on bid day
• Update the estimating schedule and bid information boards in estimating department and plan room on a weekly basis
• Coordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly stated
• Secure bidding documents as requested
• Set up bid/proposal serial number and official file
• Formalize and submit prospective job information sheet and associated documents for division and corporate review
• Assist estimator-in-charge with subcontractor outreach for bids; generate subcontractor fax/phone lists, send faxes, assist with drawing/specification distribution; check plan room sign-in sheet for subs working on specific jobs; make phone calls and follow up
• Perform quantity surveys as requested
• Type and distribute pre-bid conference/job walk written report(s) as prepared by the estimator-in-charge; attend pr-bid conference/job walk as requested
• Formalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid day
• Assist in arranging and formalizing pre-bid bid team meetings; confirm attendance
• Prepare bid form and associated document which must accompany the bid form including bid bond and bid envelope
• Assist in assembling bid day subcontractor/bidder spread sheets
• Review and maintain MBE/WBE requirements on a bid-by-bid basis; maintain MBE/WBE program in conjunction with corporate coordinator
• Assist with bid day coordination and/or handle specification sections as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc.
• Finalize and distribute formal post-bid reports
• Maintain, log and file final bid files and budget/GMP files
• Update subcontractor and MBE/WBE databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating Department
• Maintain orderly plan room
• Prepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC/Fee breakdown and notes and clarifications
• Complete other responsibilities as assigned

Requirements

• High School Diploma or equivalent
• Two years of business or secretarial school, or the equivalent combination of training and experience
• Minimum two years secretarial or clerical experience in addition to above training
• Ability to keyboard 45 wpm accurately
• Proficient in knowledge and use of word-processing and spreadsheet software
• Working knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Proficient in written communications skills, including business writing skills
• Reliability, dependability and flexibility

Benefits

• Medical
• Dental
• Vision
• 401(k) with company matching
• Employee Stock Ownership Program (ESOP)
• Individual stock ownership
• Paid vacation
• Paid sick leave
• Paid holidays
• Bereavement leave
• Employee assistance program
• Pre-tax flexible spending accounts
• Basic term life insurance and AD&D
• Business travel accident insurance
• Short and long term disability
• Financial wellness coaching
• Educational assistance
• Care.com membership
• ClassPass fitness membership
• DashPass delivery membership
• Additional term life insurance (voluntary)
• Long term care insurance (voluntary)
• Critical illness and accidental injury insurance (voluntary)
• Pet insurance (voluntary)
• Legal plan (voluntary)
• Identity theft protection (voluntary)
• Other voluntary benefit options

Pay

Compensation Range $20.00 - $35.00