Estimating Assistant

Bid Coordinator (clerical focus)

• Consistent Process
• Follows Bid Roadmap to coordinate bid process from receipt of RFP to submission of bid deliverable to client
• Document Control
• Secures Landlord rules & regulations
• Creates SharePoint bid site & fills out bid board information
• Downloads bid documents and construction drawings, combines loose sheets into unified bid sets (as needed), and uploads documents to SharePoint bid site
• Subcontractor Outreach
• Receives Pre-Launch trade list and uses it to generate subcontractor bid list in BidMail
• Uploads bid documents and construction drawings to BidMail plan room, then sends bulk ITB to selected contacts
• Calls subcontractors nationwide to ensure receipt of our ITB using subcontractor bid list as a guide. Solicits interest, secures commitments to bid, and locks down qualified proposals.
• Leaves detailed notes in BidMail and updates subcontractor contact info and bid-specific information accordingly
• Files received subcontractor bids by DCC code & trade
• Tracks revision history and ensures only the most recent bids are included in top level bid folder
• Uses effective soft skills to build subcontractor trust and rapport through phone and email communication
• RFI Coordination
• Collects RFI questions from subcontractors, routes to main RFI document
• Distributes corresponding RFI responses to bid team and relevant subcontractors & suppliers

Trade Leader (technical focus)

• Plan-Reading
• Performs initial page-turn to identify relevant trades within GC scope, filling out detailed Pre-Launch form to inform sub outreach effort
• Performs deep drawing review to internalize project scope
• Takeoffs & Quantity Survey
• Uses StackCT takeoff software to measure project scope (counts, lengths, areas) by DCC code & any relevant tags (HVAC duct size, finish tag, Door #, etc.)
• Scope-Writing
• Uses DCC bid book template to organize scopes of work and associated takeoffs into organized trade leveling sheets
• Writes clear, concise scopes of work in action-oriented syntax (avoids passive language or boilerplate legalese)
• Captures relevant tags, Detail / Sheet references, & organizes information into logical groups
• Organizes all scope under DCC Scope Group system
• RFI Writing
• Writes clear, effective RFls that draw out useful information. Includes marked up plan snippets & Detail / Note / Sheet references to facilitate understanding and response by the Architect
• Leveling
• Compares sub/ supplier proposals to DCC trade scope to identify scope gap. Determines source of disagreement and takes action to correct. Inserts budget plugs where sub is non-responsive
• Qualification
• Evaluates non-scope suitability on a per-sub basis using insurance limits, labor force commitments / install durations, and related experience at proposed site
• Bid Form Preparation
• Imports client Excel bid form into DCC bid book. Installs formulas to connect client bid form to DCC scope pages
• Uses C-Code system within DCC bid book to route all DCC scope items / costs to the correct client bid form cost item
• Uses deductive reasoning to ensure zero delta between DCC bid amount and client bid form total
• Project Administrative Support
• Coordinates superintendent transportation and housing is set up and within budget
• Works with project coordinators during the close out process - completes and organizes closeout tasks (punch list, certificate of occupancy, warranties, operations, and maintenance manuals) accurately
• Other clerical duties as assigned

Qualifications

• You should meet at least (1) of the (2) requirements below:
• A BS or BA in construction, engineering, architecture, or a related field
• At least (1) year working in the field, shop, or office of a general contractor, subcontractor, or design firm (architect / engineer)
• Proficient on a computer. You should meet ALL points below:
• Typing speed >= 40 WPM
• Ability to type with both hands on the keyboard (no hunt and peck)
• Proficient in BlueBeam Revu, Adobe Acrobat, or similar
• Familiarity with MS Office: Excel, Outlook, Word
• Basic knowledge with reading construction plans preferred but not required
• Highly organized, meticulous, & ability to prioritize multiple tasks at once through to completion
• Effective communication skills and interpersonal faculties
• You can read the room, you understand subtlety and nuance
• Strong interest in construction management / contracting / building spaces