Estimating Administrator

Responsibilities

Responsibilities encompass the administration and coordination of bidding opportunities typically valued in the $1m to $20m range, occasionally higher. TMG’s Proposal Administrator reports to TMG’s Secure Estimating Department Manager. Their efforts are to provide dedicated administration of the bidding process from initial identification to bid submission for projects that TMG pursues. In addition, this position provides administrative support to the entire office function.

• Receive new bidding opportunities through email and merge the documents completely into TMG’s system software.
• Administer and maintain the bidding pipeline calendars throughout the lifecycle of a bid (dates will often change).
• Administer and maintain collaborative spaces through Microsoft Teams and encourage user participation.
• Set up and maintain Building Connected Environment for bid distribution to subcontractors.
• Support the outsourcing efforts by identifying and calling subcontractors to generate interest in participating in the bid.
• Pre‑qualify major subcontractors.
• Arrange, participate in, and implement bid meetings as directed for the team.
• Create virtual Bid Binders.
• Perform data entry to support TMG’s and third‑party software platforms for effective bid management.
• Conduct occasional research of bidding specifications from provided documents to identify and solicit pricing from vendors.
• Ensure the office is maintained professionally and cleanly while being fully stocked with needed supplies.
• Keep printers, copiers, and plotters in good working order; schedule maintenance as needed.
• Check and distribute mail daily, serve as point of contact for visitors, and make arrangements for meetings.
• Prepare packages for FedEx shipments.
• Maintain awareness of the TMG Capital Project team’s schedules to respond to phone calls and visitors’ needs.
• Provide assistance to the TMG IT department and act as the on‑site liaison for minor IT issues.
• Be a resource for the administrative needs of the Project Management Team in addition to the Estimating Team.

Requirements

• 2‑5 years of experience in administration in the construction industry preferred but not required, or a Bachelor's degree.
• Demonstrated experience administering and supporting a department or team.
• A solid working knowledge of management software with an emphasis on collaborative environment software.
• Must be able to lift and handle 50‑pound objects.
• Must be fully mobile and capable of walking job sites, climbing ladders and stairs multiple times daily to inspect work, direct subcontractors and TMG’s own field forces, and assure safety and quality control.
• Must have a clean driving record to facilitate getting materials from suppliers when necessary.
• Detail‑oriented with a demonstrated ability to organize and manage schedules, filing, and communications.
• Proficiency with spreadsheets, email, and other software used in the construction industry.
• Knowledge of the construction industry is a plus, but not required.
• A grace period of up to six months may be allowed to obtain stated credentials.

Benefits

• Voluntary and company‑paid health and welfare benefits.
• Vacation, sick, and holiday paid time off.
• 401k match.
• Support for training and professional growth.