Estimating Administrator

Estimating Administrator – Heavy Civil Construction We are seeking a highly organized and detail-oriented Estimating Administrator to join our team! This is an excellent opportunity for someone who enjoys organization, coordination, and supporting a fast-paced preconstruction environment. Working closely with our Estimating, Purchasing, and Contracts teams, you'll play a critical role in helping prepare competitive bids and maintaining the information, documentation, and processes that keep our estimating operations running smoothly. The Estimating Administrator provides administrative support to the Estimating department and serves as a key resource in managing project opportunities from receipt through bid submission. This position is responsible for gathering, organizing, tracking, and distributing project-related information while ensuring estimating files, logs, and documentation remain accurate, current, and easily accessible. The ideal candidate is highly organized, thrives on attention to detail, enjoys working with deadlines, and takes pride in maintaining high-quality, accurate work. What You'll Do Coordinate the receipt, logging, tracking, and distribution of incoming bid opportunities and project invitationsOrder plans, download specifications, and maintain organized project files and documentationAssemble complete bid packages and proposal documents in preparation for bid submissionsVerify required bid documents, forms, and submission requirements prior to bid dayMaintain project estimate folders and ensure all revisions, addenda, and client updates are incorporated accuratelyAssist with maintaining the company estimate log and tracking the status of active and submitted bidsSchedule Estimating department meetings, prepare agendas, record meeting minutes, and follow up on assigned action itemsAttend project turnover meetings and document discussions, decisions, and follow-up itemsUpdate and maintain Estimating department procedures, workflows, and process documentation to support continuous improvement effortsMaintain and update company databases of qualified vendors, subcontractors, and suppliersSupport the Purchasing & Contracts and Estimating teams with administrative tasks, reporting, and special projectsAssist with document management, record retention, and departmental organization effortsOther duties as assigned by supervisor What You Bring Exceptional attention to detail and commitment to producing accurate, high-quality workStrong organizational and time management skillsAbility to prioritize multiple responsibilities and manage competing deadlines effectivelyAbility to work independently while remaining a collaborative member of a teamStrong verbal and written communication skillsExcellent follow-through and accountabilityProfessional and positive attitude when interacting with team members, clients, vendors, and office visitorsStrong customer service mindset and willingness to assist others as neededAbility to follow established procedures while identifying opportunities for improvementDependable work ethic and commitment to meeting deadlinesProficiency in Microsoft Office applications, including Word, Excel, Outlook, and TeamsExperience working with document management, file organization, and administrative tracking systemsAbility to thrive in a fast-paced, deadline-driven construction environment Education & Experience Associate degree from an accredited two-year college, or an equivalent combination of education and relevant experienceMinimum of three (3) years of administrative experience preferred, particularly within the construction industryExperience supporting estimating, project management, purchasing, or construction administration functions preferredStrong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and related applicationsExperience using Adobe Acrobat preferredExperience working with construction plans, specifications, bid documents, or project records is a plusFamiliarity with heavy civil construction, subcontractor/vendor management, or public works projects preferred Why Join Us Privately owned company with a strong reputation and continued growth throughout ArizonaOpportunity to be part of high-profile civil infrastructure projects that improve local communitiesCollaborative team environment where your contributions directly support project successExposure to the preconstruction process and how major construction projects move from opportunity to executionOpportunity to work closely with experienced estimators, project teams, subcontractors, and vendorsSupportive culture focused on teamwork, accountability, and continuous improvementReal opportunity for professional growth and advancement as the company continues to expand Work Environment This is a full-time, in-office position based in a professional office setting. The role requires prolonged periods of sitting, computer work, and document management. The Estimating Administrator works closely with Estimating, Purchasing, Contracts, and Operations personnel in a fast-paced environment with frequent deadlines and competing priorities. Candidates should be comfortable managing multiple tasks while maintaining a high degree of accuracy and organization. If you're an organized professional who enjoys keeping projects and teams on track, managing details, and contributing to the success of complex construction projects, we'd like to hear from you. DCS Contracting, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. We look forward to reviewing your application!