Escrow Coordinator

Essential Responsibilities

• Supporting the escrow and title teams from file opening to closing
• Preparing files after title production to ensure they’re fully ready for closing
• Gathering and organizing key documentation such as payoffs, judgments, utility bills, and other materials needed to clear title
• Communicating with clients, real estate agents, lenders, attorneys, and vendors to collect missing information and keep files moving
• Reviewing new orders and maintaining clear, detailed file notes
• Issuing and distributing Closing Protection Letters (CPLs) as required
• Sending title commitments and closing documents accurately and on time
• Sharing complete lender title packages, including CPLs, fee breakdowns, commitments, and wire instructions
• Cross-checking title commitments and purchase agreements for consistency and accuracy
• Performing title curative work to resolve discrepancies and achieve “clear to close” status within five days of commitment
• Ordering and reviewing legal documents such as deeds, powers of attorney, and corporate authorizations
• Entering and tracking critical transaction details in title software (surveys, HOA fees, tax statements, transfer costs, home warranties, etc.)
• Maintaining positive, professional communication with buyers, sellers, agents, attorneys, lenders, and internal team members

Requirements

• Previous experience in real estate, title, or escrow is preferred
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities effectively
• Strong attention to detail and the ability to identify discrepancies and proactively resolve issues
• Clear and professional verbal and written communication skills
• Proficiency with Microsoft Office and familiarity with real estate or title software systems
• A friendly, professional presence and a strong commitment to delivering excellent customer service
• High school diploma required; some college coursework preferred
• Prior experience in administrative support, real estate, escrow, or title-related roles is highly desirable

Physical Demands and Work Environment

• Primarily desk-based role with regular computer use
• Occasional lifting of files or office supplies (up to 20 lbs)
• May require standing or walking during office tasks or meetings
• Standard office setting with regular in-person attendance
• Collaborative, fast-paced environment
• Climate-controlled workspaces with standard office equipment
• Interactions with clients, agents, and internal departments daily