Escrow Assistant

About the role

Blueprint Title supports nationwide escrow disbursement and post‑closing operations with an emphasis on accuracy, compliance, and speed—protecting transaction funds and documents at every step. As an Escrow Assistant you will partner with the Post‑Closing Manager, Escrow Officers, Operations, Title, and Finance teams to keep disbursements and recordings moving smoothly, focusing on Texas transactions. This on‑site position is based in Austin, Texas; core hours will be confirmed with your manager.

Requirements

• High School Diploma or GED (required); Associate’s or Bachelor’s degree preferred
• Experience working with Qualia (required)
• 1+ years of experience in a title, escrow, or closing environment
• Experience managing fiduciary funds or an equivalent accounting background (preferred)
• Working knowledge of BankUnited (a plus)
• Proficiency with Qualia or similar title/escrow production software
• Familiarity with check processing, disbursement procedures, and banking portals
• Ability to read and interpret settlement statements and disbursement instructions
• Strong organizational and time‑management skills with the ability to meet critical deadlines
• Effective written and verbal communication skills for coordinating with internal teams and external stakeholders
• Ability to maintain confidentiality when handling sensitive financial information
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Ability to work independently, prioritize tasks, and adapt in a fast‑paced environment
• Proactive, reliable, and collaborative work approach
• Current Texas Escrow License, or willingness to pursue licensure as part of accepting this role

Responsibilities

Disbursements Process and Coordination

• Process and coordinate outgoing escrow disbursements nationwide, emphasizing Texas transactions
• Review settlement statements, closing documents, and disbursement instructions for accuracy
• Prepare and process checks, wires, payoffs, and other transaction disbursements
• Verify payees, amounts, supporting documentation, and required approvals before funds are released
• Track pending disbursements and meet critical funding deadlines
• Maintain accurate records of checks, wires, and disbursement activity
• Identify and resolve discrepancies before funds are released
• Follow company procedures for wire fraud prevention, identity verification, and handling escrow funds
• Monitor the daily schedule of pending disbursements and proactively flag any delays or discrepancies
• Coordinate with Escrow Officers, Operations, and Finance staff to resolve issues related to checks or disbursements
• Perform quality control checks to confirm disbursement accuracy and compliance
• Support additional disbursement‑related duties as assigned

Post‑Closing and Recording

• Prepare and mail lender documents and other required post‑closing documents
• Coordinate mail‑away recordings and ensure documents are properly prepared, sent, tracked, and returned
• Monitor recording status and follow up on outstanding recording matters
• Assist with post‑closing document review and file completion
• Maintain accurate records of documents sent for recording and returned recorded documents
• Coordinate with Escrow Officers, Operations, Title, and Post‑Closing teams to resolve outstanding matters
• Ensure post‑closing tasks are completed accurately and within required timelines
• Perform other duties as assigned

Pay

Salary: $60,000 – $65,000 per year, depending on experience.