ES Project Coordinator

Key Responsibilities

• Support Project Managers with the day-to-day coordination of assigned projects.
• Maintain accurate project records in company tracking systems.
• Track project milestones, schedules, and outstanding action items.
• Aid with project setup, documentation, purchase orders, and closeout activities.
• Coordinate with field technicians, subcontractors, vendors, customers, and internal departments.
• Monitor project status and follow up on missing information or required updates.
• Schedule meetings, site visits, and project-related activities as needed.
• Ensure project files and documentation remain organized and current.
• Prepare reports, spreadsheets, and project updates for leadership.
• Assist with invoicing support, documentation requests, and project reconciliation.
• Help identify potential scheduling or project issues and communicate them to the Project Manager.
• Maintain professionalism and excellent customer service when communicating with internal and external partners.
• Support process improvements and assist with special projects as assigned.

Qualifications

• A high school diploma or equivalent is required.
• One to three years of project coordination, administrative, customer service, or operations experience are preferred.
• Experience supporting multiple projects simultaneously is beneficial.
• Experience in construction, facilities, banking, or service industries is a plus but not required.

Required Skills

• Strong organizational and time management skills.
• Excellent verbal and written communication.
• A high attention to detail.
• The ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving skills.
• The ability to work independently while collaborating with a team.
• The comfort to learn new software and business systems.
• A professional, positive, and customer-focused attitude.