ERS - Investments Administrative Coordinator

About the role

ERS offers competitive benefits to enhance the lives of its members. The Investments Administrative Coordinator will provide advanced administrative support to the Investments Division, serving as the primary contact for internal and external stakeholders.

Responsibilities

• Serves as the primary point of contact for internal and external stakeholders regarding Investment Division operations, providing information, technical assistance, and guidance related to divisional processes, policies, and procedures.
• Covers all meeting logistics for the division, including scheduling, agenda development support, resource planning, and stakeholder communication to ensure successful execution.
• Collaborates with stakeholders to clarify meeting objectives, determine logistical requirements, and coordinate required resources supporting divisional initiatives and business operations.
• Responds to inquiries from internal and external stakeholders, applying established policies and procedures to resolve issues and provides informed recommendations.
• Serves as the primary liaison for meeting and event coordination, communication schedule changes, action items, and operational updates to stakeholders.
• Manages post-meeting follow up, including action item tracking, distribution of materials, feedback collection, and document maintenance.
• Administers the Investments Division records management program in accordance with agency policies, records retention schedules, and applicable regulations.
• Conducts monthly reviews and analysis of the Real Assets team meeting activities to monitor compliance, identify trends, and recommend process improvements.
• Serves as a liaison between Investments staff and sell-side partners to support communication, meeting scheduling coordination, and information flow.
• Evaluates broker management processes and develops recommendations to improve operational efficiency and stakeholder engagement.
• Maintains and administers the Public Equites Coverage Program, ensuring that the research distribution list remains accurate and properly routed to the appropriate investment professionals.
• Coordinates procurement and inventory activities for divisional office supplies and operational resources, ensuring business needs are met efficiently and cost-effectively.
• Captures facility and operational service requests through agency systems and monitors activity to ensure timely resolutions.
• Oversees maintenance and support of divisional office equipment and technology resources to ensure uninterrupted business operations.
• Manages divisional mail distribution processes to ensure timely, accurate, and secure delivery of correspondence and materials.
• Attends work regularly in accordance with agency leave and attendance policies.
• Adheres to all applicable agency policies and procedures, including safety requirements and standards of conduct.

Qualifications

• Five (5) years of administrative support experience which may include answering a multi-line phone in a professional office, scheduling professional staff for meetings using an automated calendar, and/or setting up and maintaining records.
• Three (3) years of experience of researching, compiling and analyzing data and/or reports.

Preferred Qualifications

• Prefer experience in an administrative institutional investment environment.
• Prefer experience with the following computer applications: CAPPS; Anaplan; Bonfire; and/or Visio.
• Prefer experience handling confidential or sensitive information.

Other Information

Please note: All submissions should contain complete job history entries, which includes job title, dates of employment, name of employer, and a description of duties performed as related to the position you are applying for. Resumes lacking sufficient detail, such as a summary of experience in lieu of progression of work history may not meet minimum qualifications.

In accordance with state law, authorization for telework may not be awarded to an employee as a condition of hiring. As an agency process, new employees complete a 30 day fully onsite period before evaluation for a telework agreement.

This position may require access to privileged, confidential, or sensitive data. ERS will conduct either a TXDPS or FBI criminal history check on all new hires. For more information about this policy inquiries can be made to employment@ers.texas.gov.

Please note: Internal applicants in the same salary group and classification as the posted position are eligible to receive an increase in salary where applicable up to the posted maximum.

ERS does not sponsor or assume sponsorship of an employment visa at any time.

Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Human Resources at employment@ers.texas.gov with questions or for additional information.