Equipment Rental Coordinator (Dallas, TX) - Austin Equipment Yard

About the role

Austin Industries is seeking an Equipment Coordinator for its equipment yard located in Southwest Dallas, Texas near Duncanville. This role oversees shipping and receiving activities, schedules and executes truck hauling and miscellaneous services, and ensures all activities are performed safely, efficiently, and cost-effectively.

Responsibilities

• Logistical planning including scheduling and dispatching haul trucks
• Initiates, prices, and codes transfers to ensure proper tracking and control over company assets and billing codes
• Manages hauling and miscellaneous service operations in support of field operations
• Maintains market price data on which price recommendations are made
• Coordinates logistical activities with other departments and supports jobsites on equipment needs with prompt and timely service
• Aides in troubleshooting jobsite issues of a varying nature including billing questions
• Initial review and sorting of incoming invoices to ensure proper distribution to correct departments for approval and coding
• Obtains permits for overweight, over-width, over-hang, and hub permits for haul trucks, concrete pump trucks, and mobile cranes
• Maintains equipment inventory records and monitors equipment utilization
• Oversees random and post-accident drug and alcohol testing for division personnel and DOT drivers per company procedures and DOT requirements
• Manages and maintains DOT files and required paperwork including but not limited to: pre-placement physicals, drug tests, and breath alcohol tests for new hire drivers, DOT file paperwork, issuance of DOT cards and road tests for new drivers, recertification physicals for current drivers, check and file drivers daily logs, DOT inspections and maintenance files kept current on all DOT-regulated vehicles and trailers
• Ensures compliance with all corporate and division policies and procedures as well as federal, state, and municipal laws related to equipment sales, rentals, and related services including all dealing with employment, compensation, health, safety, labor/management relations, etc.
• Takes corrective action where necessary and notifies or involves corporate personnel where required or needed

Requirements

• High school diploma or GED required; associate degree or equivalent work experience preferred
• 3–5 years of experience in equipment rental, fleet operations, logistics, construction operations, or a related field
• Familiarity with equipment hauling requirements, including permits for overweight, over-width, over-hang, and specialized equipment
• Understanding of construction equipment rentals, utilization tracking, and asset management
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Effective communication skills to coordinate with internal departments, job sites, vendors, and regulatory agencies

Qualifications

• Prior experience working in or supporting an equipment yard, fleet, or construction environment preferred
• Demonstrated experience with shipping/receiving, equipment transfers, inventory tracking, and invoicing processes
• Strong understanding of DOT regulations and compliance requirements, including driver qualification files, vehicle inspections, and drug and alcohol testing programs
• Experience maintaining confidential employee and DOT-related records in an organized and compliant manner
• Ability to work in and around an active equipment yard environment
• Ability to periodically inspect yard activities, equipment, and operations as needed

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)!

About Austin Industries

Austin Industries and its operating companies engage in almost every type of civil, commercial and industrial construction. Austin is owned entirely by its employees through its Employee Stock Ownership Plan (ESOP). Austin Industries has a rich history. We are one of the largest and most diversified construction firms in the nation. Austin stands on the core values of Uncompromising Integrity, Employee-ownership, Exemplary Service and Excellence in Safety. To learn more about our history, culture and operations, visit us at www.austin-ind.com.