Equipment Finance Doc Specialist

About the role

The Equipment Finance Documentation Specialist is responsible for all aspects of documenting, closing, and funding Equipment Finance transactions. This position interfaces with clients, relationship managers, portfolio managers, asset managers, and pricing managers to coordinate due diligence, documentation, perfection, closing, and funding, ensuring an excellent client experience. The role ensures all required documents are in place, coordinates "clear to close" decisions, and manages exceptions with their manager or mentor. The specialist prepares lease/loan documents, ensures proper perfection of equipment liens or ownership, and adheres to Fifth Third Bank policies and procedures.

Responsibilities

• Manage the entire transaction documentation and closing process for Equipment Finance transactions.
• Serve as an active member of the deal team, collaborating with clients, relationship managers, portfolio managers, asset managers, and pricing managers to address policy, compliance, and regulatory matters early in the process.
• Effectively manage and prioritize work queues for new lease/loan transactions.
• Proactively manage work-in-progress within the closing calendar, balancing the needs of multiple internal and external stakeholders.
• Ensure transactions are documented and closed per the instructions and conditions in the credit and asset management approval memo(s).
• Work with their manager to determine, obtain, and analyze required due diligence items, including:
  • Know Your Customer requirements
  • UCC searches
  • Proof of insurance
  • Entity corporate documents
  • Assignment documents
  • UCC-1/UCC-3 preparation
  • Invoices/Proof of Payment
  • MSO/Titles
• Confirm wire instructions provided by vendors or customers are accurate.
• Prepare appropriate documentation in compliance with the terms of the request.
• Obtain necessary approvals from accounting, tax, pricing, and legal to protect Fifth Third Bank’s interests.
• Work with their manager to determine if legal counsel assistance is required for specific transaction issues.
• Promptly determine when all underwriting, pricing, and equipment management approval conditions for funding are satisfied; resolve deficiencies or escalate disputes as needed.
• Prepare ACE Transaction and funding communication to ensure proper disbursement of funds via wire, deposit account, and check payments.
• Ensure proper filings and, if applicable, obtain third-party subordinations/releases to perfect Fifth Third’s liens/ownership, including motor vehicle title work.
• Coordinate with applicable departments to finalize interim draws.
• Thoroughly understand lease/loan documentation and source data to ensure proper boarding of transactions into the accounting system.
• Board lease/loan transactions to the accounting system.
• Take proactive steps to ensure follow-up items are received promptly.
• Ensure all goals and departmental service standards are met.
• Escalate issues to appropriate personnel as necessary.
• Participate in projects as assigned.
• Present suggestions for efficiency improvements in the department.

Transaction Types

• Loans (including those prepared by outside counsel)
• Finance Leases
• Tax Leases
• Synthetic Leases
• Interim Financing Products
• Municipal Transactions (including those prepared by outside counsel)
• Leverage Leases
• Rail Financing
• Syndicated Transactions

Requirements

• 3-5 years’ experience with loan documentation, with demonstrated expertise in due diligence and perfection processes preferred.
• Bachelor’s degree in Business (e.g., Business Administration, Finance, Accounting) or equivalent work experience preferred.
• Proficient knowledge of loan structures and documentation needs/requirements.
• Knowledge of loan documentation, collateral, lien perfection, evaluation/review/interpretation of UCC searches, and vehicle titling processes strongly preferred.
• Working knowledge of bank accounting/boarding systems.
• Working knowledge of bank policies and procedures.
• Proficient with all Microsoft Office products.
• Strong attention to detail.
• Effective problem-solving and analytical skills, with the ability to handle and prioritize multiple tasks.
• Ability to work independently with minimal direction.
• Solid decision-making skills.
• Strong verbal and written communication skills, with a team player attitude.
• Comfortable interacting with corporate customers and peers.
• Ability to meet deadlines under pressure.

All duties and responsibilities are essential job functions for which reasonable accommodation will be made.

Pay

Total base pay range: $61,200.00 - $125,500.00 USD annually. The base salary reflects the range for this pay grade across the U.S. Individual salaries within this range will vary based on factors such as role, relevant skillset, experience, education, and geographic location. This role is also eligible to participate in an incentive compensation plan, with payments based on company, line of business, and/or individual performance.

Benefits

Fifth Third offers comprehensive benefits designed to support physical, financial, emotional, and social well-being. Benefits include:

• Extensive benefits programs tailored to individual and family needs.

For more details, visit the Fifth Third Careers benefits page.

Location

Cincinnati, Ohio 45202