Equipment Coordinator

Responsibilities / Duties

• Maintain agile tracking for detailed weekly updates regarding equipment, internal and external dependencies, status, and any risk factors.
• Review rental and procurement documents for compliance terms and use rights.
• Ensure compliance with rental partner governing documents including rental agreements and O&M agreements.
• Cook with the accounting department through Vista Viewpoint to approve outstanding rental equipment invoices and resolve any payment issues.
• Monitor and influence all maintenance and operations for the assets based on equipment condition and construction site priorities.
• Cooperate with site/office management and request equipment from the Equipment Department as required.
• Supervise, organize, and review work of on-site mechanics.
• Ensure effectiveness of rental equipment mechanics by coordinating them with foremen on site and providing ease of access to units in need of repair.
• Support operational, business as usual (BAU) activities of the construction site.
• Engage in day-to-day relationships with field service teams, finance and accounting teams, and other parties involved with managing assets.
• Lead and participate in project move-on processes, working with Construction and Project Management teams to determine site infrastructure needs.
• Cook and coordinate delivery and set up of office support infrastructure: office trailers, generators, cellular towers, radio repeaters, septic systems, etc.
• Schedule and coordinate delivery and maintenance of onsite fleet vehicles, fuel supply services, and preventive maintenance supplies.
• Schedule and coordinate delivery and maintenance of onsite sanitary equipment services.
• Support Logistics in scheduling recycle and scrapping materials to approved recycling vendors.
• Effectively communicate with peers in other locations both internally and externally.
• Work closely with Construction Manager and Director of Equipment to report equipment needs and issues.
• Cook and coordinate all on and off hire equipment inspections.
• Cook with site Superintendents on tracking of all equipment and utilization

Experience and Skills Needed

• Bachelor’s degree in Business Administration, Finance, Accounting or relevant field of study.
• Minimum of 3 years of asset management experience with an EPC Contractor.
• Knowledge of “Vista Viewpoint” or similar ERP software is preferred.
• Proficient with Microsoft Office (Word, Excel, Teams).
• Field experience in supervising personnel and task delegation.
• Ability to achieve project goals and timelines.
• Proven analytical, mathematical and problem-solving capabilities.
• Knowledge of logistics, warehousing, equipment and inventory management.
• Excellent written and verbal communication skills.
• Demonstrated interest in renewable energy through work experience.
• Dependable, detail-oriented, and a supportive team member.