Entry-Level Office Assistant

About the role

USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. Through our trusted brands, including the USA TODAY NETWORK and Newsquest, we provide essential journalism, local content, and digital experiences. Our digital marketing solutions brand, LocaliQ, supports small and medium-sized businesses with innovative digital marketing products and solutions.

LocaliQ/USA TODAY is looking for an Office Administrator – Public Notices to join our Green Bay Press-Gazette team in Green Bay, WI. This is a great opportunity for someone who enjoys helping people, working on a computer, and keeping things organized — no previous office experience required. You'll receive hands-on training, learn our systems, and help process important public notices while supporting customers and coworkers. It's a chance to build office experience, develop new skills, and settle into a consistent weekday routine.

Responsibilities

• Answering customer and sales representative questions by phone and email
• Entering information into computer systems and processing public notices
• Reviewing notices and proofs to make sure information is accurate
• Keeping track of deadlines and making sure notices are completed on time
• Helping resolve questions and working with other teams when needed
• Learning our systems and processes with support and hands-on training

Requirements

You don't need an office background, a specialized degree, or public-notice experience to apply. We're looking for someone who is dependable, comfortable using a computer, and willing to learn.

• Enjoy helping customers and working with people
• Comfortable using a computer and learning new programs
• Pay attention to details and take pride in getting things right
• Can stay organized and keep track of a few things at once
• Communicate clearly and professionally
• Show up, follow through, and can be counted on

Experience in retail, restaurants, hospitality, a call center, reception, or customer service translates well into this role. Notary experience isn't required, and we can assist with becoming a notary if needed.

Benefits

• Health, Dental & Vision coverage
• 401(k) with company match
• Paid Time Off
• Company holidays
• Training and development opportunities
• A supportive team environment

Pay

$15.73/hour (hourly rate ranges between $15.00 and $16.00). Variable incentive compensation, including commissions, is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable.

Schedule

Monday–Friday, 8:00 AM–5:00 PM

Work Arrangement

In-office – off N. Broadway, Green Bay, WI