Entry Level Office Admin

USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. This Office Administrator – Public Notice Advisor role is based in Green Bay, WI at the Green Bay Press‑Gazette, working in‑office Monday through Friday, 8:00 AM–5:00 PM.

Responsibilities

• Assisting customers and sales representatives with public notice questions
• Handling incoming phone calls and emails
• Entering and updating information in computer systems
• Reviewing notices and proofs to ensure information is accurate
• Processing public notices and advertisements
• Managing deadlines and keeping work moving on schedule
• Partnering with internal teams to answer questions and resolve issues
• Learning and using new systems and processes through hands‑on training

Requirements

• Dependable and follows through on work
• Enjoys working with and helping others
• Comfortable working with computers and learning new systems
• Strong attention to detail
• Can prioritize and stay organized throughout the day
• Communicates clearly and professionally
• Willing to learn new processes and responsibilities
• Cares about getting the details right

Experience in retail, restaurants, hospitality, call centers, reception, customer service, or other fast‑paced, people‑focused environments is a great fit. Previous office or public‑notice experience is not required; training will be provided on systems, processes, and responsibilities. Notary experience is not required either — assistance with becoming a notary is available if needed.

Benefits

• Health, Dental & Vision coverage
• 401(k) with company match
• Paid Time Off
• Company holidays
• Training and development opportunities
• A supportive team environment

Pay

The hourly rate for this role is $15.73/hour (range $15.00–$16.00/hour). Variable incentive compensation, including commissions, is not reflected in these figures and may be applicable based on the role. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable.

Schedule

Monday–Friday, 8:00 AM–5:00 PM, in‑office at the Green Bay Press‑Gazette location off N. Broadway.