Entertainment Project Managers (Freelance Opportunities)

Position Purpose

Project Managers (PM’s) play the lead role in planning, developing, executing, monitoring, and delivering projects. They are accountable for the entire project scope, budget, team, and resources, all leading to the successful execution of the project.

Main responsibilities/activities

• Ensure that the Client’s vision is considered throughout the Project lifecycle
• Sustain Client and Customer satisfaction, exceeding expectations on a regular basis
• Internal and external communication of Project status and progress
• Management of final deliverables, ensuring TAIT quality throughout delivery
• Draw together the engineering, manufacturing, operational and support disciplines to ensure Project success
• Risk monitoring and delay management
• Active Management of Project financials
• Bidding & Development: Participate in translating Client needs into “TAIT language”
• Generate or collaborate on Project Proposals and Quotes
• Drive development of creative and technical solutions
• Establish pricing and payment schedules
• Commercial, Contractual & Legal: Understand the Project's commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client.
• Act as a Client advocate within TAIT by ensuring the highest levels of Customer Service and sustaining the boutique experience that our Clients have come to expect.
• Maintain unique connection to our Clients, their teams, and their stakeholders
• Ensure TAITs duties & responsibilities are properly executed.
• Ensure the client executes their duties correctly and, where necessary, ensure TAITs interests are protected.
• Project Finances & Budgets: Plan cashflow schedule according to proposals and contracts
• Maintain payment schedule and invoicing
• Lead the development of “As Sold” budget at the outset of a Project
• Monitor and control Project costs and Change Orders (Extras)
• Raise early flags for potential risks as well as opportunities
• Provide periodic project status reports
• Organizational Relationships & Participation: Act as the point of contact and accountable individual for the Project to senior leadership and executive teams.
• Proactive, open, and transparent communication
• Attend (and/or organize) regular check-in meetings
• Monitor team in identifying who should be “around the table” for strategic conversations
• Utilize relationships to resolve challenges, conflicts, or disputes within a Project or between competing Projects
• Stay up to date on time clocking, expense report submittals, and other administrative tasks
• Continuous Improvements: Identify opportunities for minor and major improvements in the Project Process
• Participate in departmental and organizational initiatives
• Ensure “Lessons Learned” discussions occur for Projects that warrant celebrations of positive outcomes and critical reflection of negative outcomes

Foundation / Position Requirements

• Desired Degree: Project Management, Engineering, Construction Management, Technical Theatre or Live Event related field
• 3+ years’ experience in Entertainment Industry or Project Management