Entertainment Coordinator

About the role

The Entertainment Coordinator will provide administrative support to two creative executives in Current Programming within the Universal Television Studio organization and serve as office liaison communicating with internal NBCU divisions as well as the external business and creative community.

Responsibilities

• General administrative duties including: answering telephones, scheduling, arranging drive-ons, copying, filing, processing expenses, and planning all travel arrangements for executives
• Maintain reports and databases for staffing submissions, production schedules, material delivery, and studio-wide series coverage
• Congnorate conference calls, run-thrus, and both in-person and virtual meetings and table reads; maintain files and status reports for series in production
• Anticipate scheduling conflicts, production needs, and administrative gaps; proactively address issues or escalate appropriately without requiring direct instruction
• Continuously evaluates existing processes and workflows, identifying redundancies or outdated practices and proactively propose improvements
• Assist in internal communication with our production and talent, and across NBCU departments and divisions; as well as with external partners in the creative community: networks, streaming services, other studios, agencies and managers
• Conduct research on request and maintain a general awareness of industry trends, formats, talent and competitive environment

Qualifications

• Minimum 1 year working within studio, network, agency or production company in an assistant capacity
• Bachelor's degree
• Working knowledge of Adobe, Final Draft, Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams
• Knowledge of how the TV development and current programming processes work and key players within the industry
• Willingness to read and write coverage for writer submissions or other creative material
• Multi-task oriented, excellent organizational and time management skills, as position will assist high volume department
• Flexible, personable, self-starter, and extremely detail-oriented with the ability to interface with the creative community as well as all levels of NBCU staff
• Able to work well in a fast paced, deadline driven environment

Qualifications - Basic Requirements

• Minimum 1 year working within studio, network, agency or production company in an assistant capacity
• Bachelor's degree
• Working knowledge of Adobe, Final Draft, Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams
• Knowledge of how the TV development and current programming processes work and key players within the industry
• Willingness to read and write coverage for writer submissions or other creative material
• Multi-task oriented, excellent organizational and time management skills, as position will assist high volume department
• Flexible, personable, self-starter, and extremely detail-oriented with the ability to interface with the creative community as well as all levels of NBCU staff
• Able to work well in a fast paced, deadline driven environment

Qualifications - Desired Characteristics

• Working knowledge of Adobe, Final Draft, Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams
• Knowledge of how the TV development and current programming processes work and key players within the industry
• Willingness to read and write coverage for writer submissions or other creative material
• Multi-task oriented, excellent organizational and time management skills, as position will assist high volume department
• Flexible, personable, self-starter, and extremely detail-oriented with the ability to interface with the creative community as well as all levels of NBCU staff
• Able to work well in a fast paced, deadline driven environment

Qualifications - Additional Requirements

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

Additional Information

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.