Enrollment & Engagement Assistant

About the role

Gideon Hausner Jewish Day School is an independent community school serving students in TK–8. Our mission is to cultivate a joyful learning community that builds students’ capacity for critical thinking, creativity, and moral courage through a complementary curriculum of general and Jewish studies. Hausner enrolls approximately 370 students and offers a rigorous academic program supported by small class sizes, exceptional faculty, and a strong sense of community. We are committed to educating the whole child and to fostering an inclusive, diverse environment grounded in shared values.

The Assistant provides administrative and logistical support across the Enrollment & Engagement department, helping ensure that meetings, communications, events, scheduling, and day-to-day administrative needs are organized and completed efficiently. This is a hands‑on role with a mix of administrative coordination and event work, well suited to someone who enjoys organizing details, working with people, and seeing projects through from planning to execution.

Responsibilities

• Administrative & Team Support: Schedule meetings, tours, prospective student visits, and other appointments; manage calendars, invitations, room reservations, Zoom links, and related logistics; prepare materials and documents for meetings, tours, and events; maintain shared files, forms, records, and administrative resources; support routine data entry, tracking, and follow‑up; track outstanding administrative items and help ensure follow‑through.
• Family & Admissions Support: Support the administrative and logistical aspects of the prospective‑family experience; send routine confirmations, reminders, application‑related communications, and follow‑up; prepare materials for prospective families and admissions events; maintain accurate contact and participation information; provide transactional follow‑up regarding scheduling, forms, deadlines, and other logistical matters, referring relationship‑based or sensitive questions to the appropriate team member.
• Family Engagement & Community Events: Coordinate event logistics from planning through day‑of execution, including rooms, AV, catering, vendors, supplies, materials, RSVPs, registration lists, signage, name tags, and check‑in; coordinate with parent leaders, ambassadors, volunteers, vendors, and other partners on event logistics; support event setup, hospitality, day‑of execution, and breakdown; maintain event records and complete routine post‑event follow‑up.
• Communications & Follow‑Through: Prepare and send routine invitations, reminders, confirmations, RSVP communications, thank‑you messages, and other administrative communications; support routine communications with parents, prospective families, teachers, community partners, and volunteers; proofread and format routine materials; follow up on routine action items and help ensure commitments are carried through.
• Administrative & Financial Support: Process administrative paperwork including volunteer clearance forms, liability waivers, and event records; process receipts, purchase orders, and expense documentation; maintain accurate records related to events, family participation, and administrative processes; support