Engineering Services Specialist

Key Responsibilities

• Lead requisitioning and invoice processing activities, ensuring accuracy, timely approvals, and alignment with budget expectations.
• Oversee supplier onboarding processes, ensuring compliance with procurement and corporate requirements.
• Prepare, review, and manage supplier contract documentation, collaborating with legal and procurement teams to ensure adherence to company standards.
• Manage annual R&D tax credit data collection and cross-functional discussions.
• Lead annual fixed and leased asset inventory audits, including quarterly idle and impairment asset reviews; identify discrepancies and recommend corrective actions.
• Oversee onsite facility maintenance contractors, holding vendors accountable to service levels, safety requirements, and contractual obligations.
• Manage the preventative maintenance (PM) for facility equipment; authorize and prioritize repair activities as needed.
• Develop and prepare facility capital expenditure requests; manage approved projects from initiation through completion, including scope, budget, and timeline oversight.
• Drive facility maintenance planning that includes renovations, refurbishments, and continuous improvement initiatives.
• Source, evaluate, negotiate, and manage service provider contracts (e.g., janitorial, landscaping, snow removal), ensuring cost efficiency and service quality.
• Provide high-level administrative and logistical support for engineering and leadership meetings, including agenda coordination and follow-up actions.
• Act as Site Safety Coordinator, promoting a proactive safety culture and ensuring compliance with internal policies and regulatory requirements.
• Manage inbound and outbound shipping logistics, including UPS and LTL freight coordination, ensuring cost-effective and timely delivery.
• Serve as a primary liaison for site-wide engineering services, proactively resolving employee inquiries and operational issues with minimal supervision.
• Identify process improvement opportunities and implement solutions to enhance operational efficiency and service delivery.
• Maintain and optimize inventory management systems for office supplies, safety equipment, and facility-related materials.
• Perform additional duties and lead special projects as assigned, exercising independent judgment and initiative.

Required Skills & Competencies

• Strong written and verbal communication skills with the ability to influence stakeholders across multiple levels of the organization.
• Advanced organizational and project management capabilities with strong attention to detail.
• Demonstrated critical thinking and problem-solving skills; ability to make independent decisions in a fast-paced environment.
• Prioritized experience managing projects, vendor relationships, and budget-related activities.
• Proven ability to manage multiple priorities, deadlines, and competing demands with minimal oversight.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with ERP and procurement systems such as SAP and Coupa strongly preferred.
• Strong financial and analytical acumen related to budgeting, invoicing, and capital project tracking.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Ability to lead cross-functional coordination efforts and manage external vendors effectively.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, Operations preferred, or equivalent experience.
• Minimum 5+ years of progressively responsible experience in engineering support, facilities coordination, operations, or a related environment.
• Prior experience managing projects, vendor relationships, and budget-related activities strongly preferred.
• Experience in a manufacturing or engineering-driven environment is highly desirable.

Pay

A reasonable estimate of the current range is $66,800 - $87,000 + benefits.

Schedule

Not specified.

Benefits

• 401(k) plan with company match
• Comprehensive medical, dental, and vision insurance
• Flexible spending and health savings accounts
• Paid vacation, and sick days
• Paid parental leave
• Paid holidays
• Wellness program

Company Benefits

• Community Engagement
• Training and Development