Engineering Project Administrator

Key Responsibilities

• Aid the project manager(s) and team in daily administrative tasks.
• Manage safety aspects of the project.
• Manage project schedules, deadlines, and calendars.
• Organize and schedule meetings, including preparing agendas and taking minutes.
• Oversee correspondence and communication for the project team.
• Day to day support: paperwork management for contractors, PSSR management, and document notebook for each line.
• All ordering requests both equipment and team needs.
• Inventory tracking: shipping and movement of materials between plants for conversion setups.
• Assist with parts movement between plants for builds.
• Assist each team as needed.
• Maintain accurate and up-to-date project documentation, including plans, contracts, budgets, and reports.
• Track project progress and milestones, ensuring key deliverables are met on time.
• Prepare regular status reports for stakeholders.
• Facilitate communication between project team members, departments, and external stakeholders.
• Cook up resource allocation and ensure team members have the tools they need to complete tasks.
• Function as the point of contact for project-related inquiries.
• Monitor project budgets and expenses, ensuring costs remain within agreed limits.
• Process invoices, purchase orders, and other financial documentation related to the project.
• Identify potential risks or issues and escalate them to the project manager as needed.
• Support the team in implementing contingency plans to mitigate risks.
• Ensure all project activities comply with company policies and industry standards.
• Monitor the quality of deliverables to ensure they meet agreed-upon standards.

Skills and Qualifications

• Education: Bachelor's degree in Mechanical, Aerospace, or Chemical Engineering. A Bachelor's/Master's degree in business administration, project management, or a related field is highly desired.
• Experience: Proven experience in administrative or project-related roles.
• Technical Skills: Proficiency in project management software (e.g., Microsoft Project, Trello, Asana, or similar tools). Strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, One Note).
• Data Analysis software - JMP, Minitab desired.
• Soft Skills: Excellent organizational and time management skills. Strong communication abilities, both written and verbal. Attention to detail and problem-solving skills. Ability to work independently and collaboratively in a team environment. Self-motivated, self-directed. Extreme ownership. Safety conscious.

Preferred Qualifications/Certifications

• Certification in project management (e.g., CAPM, PMP) is a plus.
• Experience in Optical Cable industry-related projects.
• OSHA Safety certification is desired.

Work Environment

• Part floor and part office-based hybrid role; occasional travel may be required depending on project needs.
• Fast-paced environment requiring multitasking and adaptability.
• Clean Room environment requiring careful handling and management of areas.

Benefits

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