Engineering Operations & Recruiting Coordinator

Job Summary

Real Time Consulting is seeking an Engineering Operations & Recruiting Coordinator for our North Phoenix Corporate Office. This role supports the Engineering Operations Services (EOS) and Recruiting teams.

Responsibilities

• Create and maintain engineering and business operations reports
• Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
• Collect and track weekly Engineering timesheets & Work product progress reports
• Maintain time off tracking system
• Prepare Engineering on/off boarding documentation for project work
• Summarize deliverables to meeting attendees, follow-up to ensure completion
• Maintain business contract document logs
• Maintain client ID registrations
• Initiate and track client satisfaction surveys
• Review work processes to ensure compliance with business standards and to identify work improvements
• Support Engineering Operations Team with special projects as needed
• Coordinate and create Engineering job descriptions
• Prepare job postings and coordinate the job posting process
• Maintain data and reporting on the Applicant Tracking System (ATS)
• Maintain records on recruiting activities as required
• Correspond with Engineering job applicants
• Schedule candidate pre-screens and interviews
• Handle pre-employment inquiries and requirements
• Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements
• Research, analyze, prepare, and present hiring statistics
• Support Talent Management Team with special projects as needed

Qualifications And Preferences

• 5 years of Operations, Recruiting and/or Office coordination / administration experience
• 2 years of recruiting coordination / administration experience
• Associates degree or equivalent training/education in Business, Engineering, HR, or related fields
• Highly competent user of technical & software application solutions
• Proficient in Internet Searching and navigation, Boolean search techniques
• Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)
• Extremely well organized
• High attention to detail, resourceful, accurate and self-motivated
• Able to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority
• Able to maintain, record, and document the flow of candidates through the recruitment process
• Able to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations
• Able to communicate with multiple departments and gather information for consolidation and reporting
• Professional polish when representing the company to candidates and client in writing and on the phone
• Excellent oral and written communication skills
• Strong interpersonal skills to succeed in a highly collaborative environment
• Excellent follow-through skills and ability to take initiative