Engineering Office Assistant

About the role

For the past 85 years, Stephens County Hospital has been a trusted name in the community, striving for excellence and delivering professional and compassionate care. Our dedicated staff of approximately 475 employees has a heart for healthcare and realizes how precious the gift of good health can be. Stephens County Hospital is a 96-bed acute care hospital located in Toccoa, Georgia. We are nestled in the beautiful foothills of Northeast Georgia where our family-oriented community offers many cultural and civic opportunities as well as numerous outdoor activities. Stephens County Hospital is a member of the Georgia Hospital Association, American Hospital Association and Georgia Alliance of Community Hospitals. Stephens County Hospital is fully accredited by the Joint Commission, the nation’s premier healthcare monitoring agency.

Responsibilities

• Provides assistance, guidance and direction for employees and visitors; ascertains nature of business and refers to appropriate personnel.
• Receives, handles and transfers phone calls and messages promptly and with courtesy.
• Maintains, assesses need and orders supplies as needed; in-stock supplies ordered weekly.
• Opens and routes incoming mail; distributes correspondence and materials.
• Copies materials as requested and/or needed maintaining adequate copies of standard forms used in department.
• Aids in the preparation of reports and organizational communications.
• Maintains files efficiently and ensures that records are current and easily retrievable.
• Works with Hospital IT staff to ensure Engineering computer systems are running efficiently.
• Keeps Siemens Insight computer system properly updated.
• Changes temperatures for the Hospital upon request.
• Maintains Engineering Purchase Order log and orders materials as needed.
• Updates M Pulse system daily recording supplies used and added back to inventory.
• Processes and assigns account number to invoices according to regular, contract, construction, yard or travel status.
• Distributes written and phone call Work Orders to appropriate Mechanic promptly to ensure steady work flow.
• Enters Work Order status into AMMS system and distributes reports to departments monthly.
• Maintains and monitors repeat and overdue Work Orders and communicates to Engineering Manager for follow-up.
• Generates PM’s for following month and distributes to appropriate personnel.
• Ensures that Joint Commission files are current.
• Works with other departments to keep Joint Commission files current.

Requirements

• High school graduate or equivalent.
• Previous clerical experience and knowledge of computers preferred.

Qualifications

• Strong organizational and interpersonal skills.
• Ability to determine appropriate course of action in more complex situation.
• Ability to work independently, exercise creativity, and maintain a positive attitude.
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
• Ability to maintain confidentiality of all medical, financial, and legal information.
• Ability to complete work assignments accurately and in a timely manner.
• Ability to communicate effectively, with excellent verbal and written communication skills.

Skills

• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
• Near normal hearing – able to hear alarms/telephone/normal speaking voice/webinars.
• Near normal vision – clarity of vision (both near and far) either corrected on non-corrected, ability to distinguish colors.
• Good manual dexterity and eye-hand-foot coordination.
• Standing – continuously within the shift (67-100%).
• Walking – continuously within the shift (67-100%).
• Climbing – occasionally within the shift (1-33%).
• Bending/stooping – frequently within the shift (34-66%).
• Twist at the waist – occasionally with the shift (1-33%).
• Pushing/pulling 50+lbs without assistance – frequently within the shift (1-33%).
• Pushing/pulling 100+lbs with assistance – frequently within the shift (1-33%).
• Lift/carry – 20+lbs without assistance – occasionally within the shift (1-33%).
• Reaching above the shoulders – frequently within the shift (34-67%).
• Lift/carry – 50+lbs with assistance – occasionally within the shift (1-33%).

Benefits

Stephens County Hospital is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition, carrier status or any other legally protected status.

Pay

Details about pay are not specified in the job posting.

Schedule

The schedule for this position is Full Time - Day Shift.