Engineering Grant Accountant

General Summary

Perform work of considerable difficulty in grant, capital project, and general accounting and reporting. Examine and prepare budget estimates for completeness, accuracy, and conformance with grant and loan procedures and regulations. Analyze budgeting and accounting reports, perform grant and loan budgeting, and utilize analytical and independent judgment in support of budget development and management.

Distinguishing Features of the Position

• Maintain accounting systems related to grants and capital projects.
• Support city departments with grant and loan procedures.
• Work with state and federal agencies.
• Provide information required for annual audits.

Essential Job Duties

• Grant Management & Financial Administration:
• Consult with stakeholders regarding grant administration and budgeting.
• Interpret federal requirements related to allowable and unallowable grant costs.
• Determine grant-specific indirect costs monthly.
• Develop and maintain procedures for accurate financial reporting and grant monitoring.
• Prepare quarterly and annual reports required by grant agreements.
• Cook up and prepare grant and loan draws and supporting documentation.
• Submit grant draws to state and federal agencies.
• Analyze grant agreements and compliance requirements.
• Participate in grant application processes and grant setup.
• Provide guidance and support regarding grant management and reporting requirements.
• Accounting & Financial Reporting:
• Review and direct accounting entries related to grants.
• Reconcile grant reimbursement records and financial transactions.
• Prepare financial reports for federal agencies.
• Maintain financial databases and grant-related reporting systems.
• Perform financial forecasting and budget projections.
• Monitor expenditures and revenue reports and recommend corrective actions.
• Participate in fund balancing and reconciliation activities.
• Prepare audit workpapers and coordinate audit documentation.
• Aid in annual audit preparation.
• Budget Development & Analysis:
• Assist in preparing long-range financial projections for capital projects.
• Support development of annual operating and capital improvement budgets.
• Review and analyze departmental budget submissions.
• Prepare financial and budgetary reports.
• Complete special analytical assignments.
• Administrative & Operational Duties:
• Compile and analyze financial and project data.
• Check data for recording errors.
• Cook up and coordinate operational activities.
• Operate standard office equipment.
• Prepare correspondence, reports, and memoranda.
• Handle confidential information with discretion.
• Explain policies and procedures to staff and stakeholders.
• Respond to inquiries and service requests.
• Participate in professional development and ongoing training.
• Participate in the City's intercultural competency training program.

Knowledge, Skills, And Abilities

• Administrative Knowledge: Modern office procedures and accounting software.
• Customer Service: Strong verbal, written, and interpersonal communication skills.
• Accounting & Bookkeeping: Governmental budgeting, accounting, and payroll principles; understanding of public finance practices and procedures.
• Decision-Making & Independent Judgment: Ability to manage multiple priorities and deadlines; strong analytical and problem-solving skills; ability to conduct independent research and analysis.
• Organization: Prioritize a substantial workload while meeting deadlines; strong attention to detail and organizational skills.

Minimum Qualifications

• Bachelor's degree from an accredited college or university with major coursework in Accounting, Finance, or a related field;
• Experience in budgeting, accounting, and project management;
• or an equivalent combination of education and experience.

Preferred Qualifications

• Certified Public Accountant (CPA) designation.