Engineering Administrator - Supervising Associate

About the role

We are seeking a highly organized Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This is a dedicated administrative and operations role, not an engineering role.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions, ensuring engineers always have the tools they need and that nothing lapses or goes unused.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact, and act as the primary liaison for engineering tooling and services providers.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining clear, up-to-date records for leadership.
• Cook up onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning for new joiners, and ensuring clean, complete deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs and replacements, and keeping accurate records of what the team holds.
• Administer access and account requests: submitting, tracking, and following up on approvals across systems and tools, and keeping shared access records current.
• Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, standard operating procedures, and other reference materials the team relies on.
• Serve as a central point of coordination: fielding administrative questions, routing requests to the right people, and proactively resolving operational issues that arise day to day.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Prioritizing multiple workstreams and deadlines with a high degree of accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.
• A self-starter mindset with the reliability to own tasks end to end with minimal oversight.
• Experience supporting an engineering, IT, or technology organization.
• Familiarity with software licensing, SaaS subscription management, or IT asset management.
• Exposure to procurement or purchasing systems and basic budget tracking.
• Experience coordinating onboarding/offboarding or access-management processes.
• Familiarity with tools such as ServiceNow, Jira, or similar ticketing/tracking systems.
• A relevant qualification in business administration, operations, or a related field (or equivalent practical experience).

What We Offer

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $81,500 to $152,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $97,800 to $173,100. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.