Engineering Administrator - Supervising Associate

About the role

We are seeking a highly organized Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This role is dedicated to administrative and operations tasks, not engineering.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
• Coordinate onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning for new joiners, and ensuring clean, complete deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs and replacements, and keeping accurate records of what the team holds.
• Administer access and account requests: submitting, tracking, and following up on approvals across systems and tools, and keeping shared access records current.
• Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, standard operating procedures, and other reference materials the team relies on.
• Serve as a central point of coordination: fielding administrative questions, routing requests to the right people, and proactively resolving operational issues that arise day to day.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Prioritizing multiple workstreams and deadlines with a high degree of accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.
• A self-starter mindset with the reliability to own tasks end to end with minimal oversight.

Skills and Attributes

• Exceptional organizational skills: able to manage many concurrent tasks, deadlines, and renewals without letting anything slip.
• Strong attention to detail and accuracy, particularly with records, budgets, invoices, and tracking.
• Proactive, self-directed working style, anticipating needs and acts before issues become blockers.
• Excellent written and verbal communication, with a professional, service-oriented approach to internal and external stakeholders.
• Sound judgment and discretion when handling budgets, contracts, and sensitive information.
• Calm, dependable, and solutions-oriented under competing priorities.

What We Offer

• Comprehensive compensation and benefits package.
• Flexible vacation policy.
• Equal employment opportunities.
• Reasonable accommodation for candidates with disabilities.