Engineering Administrative Assistant - Wayne, PA

Responsibilities

• Download and log submittals and RFIs daily.
• Stamp and upload submittals timely and accurately.
• Format and edit AIA Master Specifications daily.
• Format and edit reports, punch lists, meeting minutes and letters as needed.
• Cover shop and spec folders consistently and timely each day with coordination of the Shop Drawing Manager, fellow Engineering Assistant, and Office Administrators.
• Aid Project Managers, Department Managers, and Engineers with Microsoft Word, Power Point, and Excel.
• Packaging contract documentation for clients as needed.
• Assist with Wayne PA office front desk coverage as needed.
• Support special projects or administrative tasks as needed.

Requirements

• Strong attention to detail, time management, and organizational skills are essential.
• Must be able to work efficiently and multitask to meet deadlines.
• Solid problem-solving skills and solution-oriented mindset.
• Strong collaboration and interpersonal skills, required.
• Excellent communicator, both written and verbal.
• Previous engineering or construction firm experience, preferred.
• Previous administrative support and clerical experience, required.
• Knowledge of shop submittal or specifications process, required.
• Associate’s degree, preferred (HS Diploma, required).
• Advanced level of Microsoft Word, required.
• Excel/Power Point/Outlook/Teams, required.
• Newforma or other Project Management software, strongly preferred.
• ProCore, strongly preferred.
• AutoCAD Construction, preferred.
• Deltek Specpoint, preferred.
• MasterWorks, preferred.
• Bluebeam, preferred.
• Adobe Acrobat, preferred.
• SharePoint, preferred.

Qualifications

Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that results in a successful career based on collaboration, leadership and personal development.

Skills

Technical Experience: Advanced level of Microsoft Word, required. Excel/Power Point/Outlook/Teams, required. Newforma or other Project Management software, strongly preferred. ProCore, strongly preferred. AutoCAD Construction, preferred. Deltek Specpoint, preferred. MasterWorks, preferred. Bluebeam, preferred. Adobe Acrobat, preferred. SharePoint, preferred.

Benefits

BALA’s COMPREHENSIVE COMPENSATION AND BENEFITS PACKAGE:

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• Employer Paid Life Insurance
• Up to (5) weeks of PTO based on years of experience and (8) paid holidays
• 8 hours of Volunteer Time Off
• Tuition and Licensure Reimbursement
• Federal Student Loan Assistance including match up to $5,250 per year
• Section 529 Plan (College Saving Plan)
• Employee Referral Program
• Full-time onsite roles qualify for one day remote work

Our culture creates an environment where relationships thrive and careers flourish.