Employment Specialist (Grade 11)

Nature of Work

Designs and maintains various record-keeping systems and prepares technical reports; compiles, researches, and analyzes data for personnel-related matters and special projects; responsible for New Hire onboarding, employment verification, scheduling, and preparation of ID Cards; scans and archives documents into the Electronic Document Management System (EDMS); enters, updates, and maintains human resources data in enterprise resources planning (ERP) software system; develops and maintains filing, cross-reference, and tracking systems; responsible for reviewing and screening employment applications daily; responds to applicant inquiries regarding the recruitment/hiring process and/or application status; makes copies, prints, collates, scan documents and routes the completed documents as directed; provides backup to the front office when needed; responsible for updating the weekly job listing; conducts background checks, educational verifications, pre-employment, random drug/alcohol testing; coordinates recruitment activities for Yuma County departments/offices; research existing applicant files for qualifying candidates; manages the recruitment/hiring process from posting announcements to closing requisitions; responds to internal and external recruitment inquiries; assists with writing and revising job descriptions; assists with preparing, submitting, and monitoring relocation and interview reimbursement requests; attends job fairs and other recruitment activities in the community; ensures compliance with all applicable employment laws and regulations.

Experience and Education

• Associates Degree in Marketing, Communications, Business or equivalent field; and three years of experience in human resources including one year of experience in recruitment OR an equivalent combination of education and experience; required
• Successful completion of a background check.

Knowledge, Skills And Abilities

• Knowledge of: County personnel rules and regulations; general office practices and procedures; principles and practices of public sector recruitment and employment practices; employee actions such as changes in employment and hiring; state and federal labor laws and regulations; recruitment methods and techniques; computer software as it pertains to creating tables, graphs, and spreadsheets.
• Skill in: Using computer software, computers, and other office machines; analyzing problems and situations to identify appropriate solutions; planning and organizing work effectively and efficiently; researching information regarding employees and employment material; composing correspondence and reports; maintaining confidentiality of confidential material; maintaining effective working relationships with employees, other agencies and the public; oral and written communication.
• Ability to: Read, to write and synthesize data and reports; use modern office equipment and computers; communicate effectively verbally and written; research and write detailed reports; effectively respond to phone calls, emails, inquiries in a timely manner; plan, prioritize, manage, and respond to multiple assignments in a fast paced environment; effectively respond to phone calls, emails and complaints in a timely manner; ability to lift up to 5 – 30 lbs.; ability to perform the essential functions of the job specifications with or without a reasonable accommodation.

Work Environment

• The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; the position generally requires approximately 80% sitting, 10% walking, and 10% standing, with extended periods of work at a computer monitor; the job is performed under minimal temperature variations and in a generally hazard free environment.

Benefits

• Medical Coverage Category: The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from two (2) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.
• Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing a preventative visit.
• Plan Option 2: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “Wellness Incentive” will receive a $30 monthly premium reduction by completing a preventative visit. Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.
• International Medical Solutions (IMS): IMS is available to employees who are enrolled in YCEBT Medical PPO Plan A and HDHP. Members enrolled in the PPO plan can pay as little as $5 copay for doctor visits & prescription drug services, with no maximum cap. High Deductible Health Plan (HDHP) pay toward their deductible until is met. After the deductible is satisfied, the plan will pay 80% of the services covered, and the member will be responsible for the remaining 20% coinsurance.

Retirement Eligibility

If you have any questions about retirement eligibility, contact Recruitment division at 928-373-1013 or visit https://www.yumacountyaz.gov/government/human-resources/benefits/retirement for more information.

Additional Information

• 01 Do you have any relatives employed by Yuma County, AZ? YesNo
• 02 If yes, give name of employee(s).
• 03 If yes, give relationship of employee(s).
• 04 If yes, give position title and department of employee(s).
• 05 Please describe your experience reviewing employment applications, including the length of time you have performed this responsibility.
• 06 Please outline the process you use to evaluate candidates for eligibility and alignment with position requirements.