Employment Services Specialist

South Carolina Department of Juvenile Justice · Columbia, SC · 1 wk ago

OTHRFull-time

About the Role

The Employment Services Specialist supports the hiring process by managing human resources documents, coordinating recruitment efforts, overseeing new hire processing, and entering data into systems. This role ensures compliance with established policies and procedures while maintaining accurate records and providing support to hiring managers and candidates at the South Carolina Department of Juvenile Justice (DJJ). DJJ's mission is to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

Responsibilities

Manages the applicant tracking system (ATS) by screening applicants and maintaining applicant statuses.
Processes new hire paperwork in accordance with internal policies.
In the absence of the Agency Recruiter, refers qualified candidates to hiring managers through the ATS.
Ensures vacancy announcements are accurate and up to date in the ATS, closing requisitions promptly when positions have been filled.
Conducts initial reviews, screenings, and interviews for various positions.
Assesses candidates against suitability criteria and provides contingency offers to those meeting requirements.
Facilitates background checks, medical requisitions, and reference checks for contingent candidates.
Maintains communication with candidates during the pre-employment process, providing updates and requesting additional documentation as needed.
Coordinates and maintains reports and logs related to candidate statuses, ensuring compliance with workflow steps.
Ensures that all required new hire documents are requested within two (2) business days of receipt and that candidates are submitted for final approval within ten (10) business days after receiving complete documentation.
Creates and extends employment offers consistent with job requirements and organizational policies.
Achieves established recruitment and hiring goals within a designated time frame.
Monitors progress towards goals and implements adjustments to strategies and workflows as needed to meet hiring objectives.
Provides information and updates to the Agency Recruiter and Director of Recruitment & Employment Services to support metrics monitoring and ensures alignment with departmental recruitment targets.
Provides assistance to hiring managers on the use of the applicant tracking system, resolving inquiries related to candidate statuses or system functions.
Responds to and resolves employee and employment-related questions within the scope of Employment Services.
Performs other related tasks as assigned, contributing to departmental objectives.

Requirements

A high school diploma and administrative experience. A bachelor's degree may be substituted for the required work experience.
Working knowledge of human resources laws, regulations, policies, and procedures relevant to the area of employment.
Ability to exercise judgment and discretion.
Ability to establish and maintain effective working relationships.
Ability to interpret and apply laws, regulations, policies, and procedures.
Ability to communicate effectively.
This position may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice.
Must be able to remain in a stationary position for extended periods of time and have mobile dexterity to utilize office equipment with the ability to lift up to 25 pounds.

Preferred Qualifications

A high school diploma and two (2) years of administrative, clerical, or human resources experience.
A Human Resources certification from an accredited body is preferred.

Benefits