Emergency Management Specialist - Day - Full Time - Volusia, Brevard, and Indian River County – Orlando Health facilities

About the role

Plans, develops, coordinates, facilitates, conducts, trains, implements, and maintains systemwide emergency management activities. Interprets, applies, and provides technical guidance to support Orlando Health's compliance with provisions of emergency management regulations, standards, requirements, and guidelines.

Responsibilities

• Assists with ensuring compliance on regulatory, statutory, and other emergency management and homeland security requirements including Centers for Medicare & Medicaid Services (CMS), The Joint Commission (TJC), Agency for Healthcare Administration (AHCA), Department of Health (DOH) Trauma Program, American College of Surgeons (ACS), American Burn Association (ABA), Radiation Injury Treatment Network (RITN), Central Florida Disaster Medical Coalition (CFDMC), National Weather Service, Occupational Safety and Health (OSHA), National Incident Management System (NIMS) and Department of Homeland Security.
• Participates in AHCA, TJC, DOH, RITN, ACS, ABA surveys and inspections on emergency and disaster management.
• Completes annual documentation reviews in accordance with industry, national, state, regional and local regulations, standards, requirements, and guidelines for healthcare emergency management. Identifies and corrects areas of opportunity, and updates documentation to ensure compliance. Prints documentation and ensures department binders are fully updated and ready for use in an emergency or survey/audit.
• Completes that Emergency Management Annual Performance Review (APR) in accordance with The Joint Commission requirements.
• Affords oversight and support to ensure compliance and a culture readiness for Orlando Health member hospitals, free standing emergency departments, ambulatory surgical centers, skilled nursing centers, and non-hospital locations and staff.
• Affords assistance with implementation efforts with new Orlando Health buildings, new programs, and acquisitions into the Corporate Emergency Management program.
• Coordinates the oversight and implementation of system-wide solutions and coordinates emergency management activities to include mitigation, preparedness, response, and recovery efforts.
• Coordinates and collaborates by providing warnings and emergency data to the organization and providing operational and technical support to leadership before, during, and after emergency situations that affect the organization’s personnel, property, brand name, and equipment.
• Provides guidance to internal stakeholders, and coordinates with external stakeholders, during times of emergencies/crisis to ensure the safety of people, property, facilities, and brand name of Orlando Health.
• Responds to emergencies when and where needed to support response and recovery efforts.
• Coordinates, assists with the data collection, development of, get approval of, and implements systemwide comprehensive emergency management plans and emergency operations plans (policies and procedures).
• Writes additional emergency operations plans as needed to meet regulatory and operational standards. Submits comprehensive emergency management plans to the county authorities having jurisdiction for approval as required by AHCA for facility licensure.
• Gets updated fire response plans submitted and approved by local authorities having jurisdiction for approval as required by AHCA for facility licensure.
• Updates, develops a distribution plan, and delivers the Orlando Health Emergency Code Cards to all member facilities.
• Develops, maintains, and conducts annual comprehensive Hazard Vulnerability Analysis (HVA) at numerous locations.
• Develops, maintains, and conducts inventories of disaster supplies and equipment for rapid deployment in an emergency, to include periodic moving/maneuvering heavy equipment.
• Ensures the readiness of the Hospital Incident Command System (HICS) Hospital Command Centers and the Corporate Command Center and associated teams.
• Affords assistance with the implementation and organizational buy-in for a systemwide patient decontamination program to meet national standards and best practices.
• Develops, maintains, facilitates, and conducts a systemwide emergency management training program. Ensures the organization’s compliance with NIMS. Instructs select training classes to Orlando Health team members.
• Develops, maintains, facilitates, and conducts annual Corporate Emergency Management events to include the annual internal conference, patient decontamination games, alternate care site set-up day, etc.
• Coordinates and assists internal and external stakeholders with the design, implementation, and assessment of emergency management exercises to improve safety and organizational, as well as community, preparedness in accordance with The Joint Commission, regional healthcare coalition, and Homeland Security Exercise & Evaluation Program (HSEEP) criteria.
• Conducts and assists with the development, updates, and completion of after-action reports/improvement plans and improvement plan matrices following emergency management exercises and real incidents, to include the investigation of emergency incidents to improve work practices and reduce risk to Orlando Health, Inc.
• Collaborates with the management of the region’s healthcare coalition grant contract and supports the development and sustainment of healthcare emergency management capabilities in the region in order to respond to, and rapidly cover from, and mitigate future health threats and other emergencies.
• Attends various internal and external meetings, councils, working groups, and focus teams, as necessary. Act as an alternate/back-up when the Assistant Vice President, Emergency Management is unavailable.
• Researches and drafts presentations and reports, analyzes data; prepares correspondence and outreach documents.
• Completes special projects by organizing, planning, coordinating, scheduling meetings, and monitoring results for project effectiveness.
• Organizes and facilitates the Corporate Emergency Management Council and Mitigation and Resiliency Committee Meetings.
• Participates in performance improvement (PI) activities related to emergency management including PI data analysis, identification, and monitoring of PI indicators, and facilitation of cross-functional PI teams.
• Affords assistance and support to the Corporate Emergency Management department internship and volunteer program and the people that are selected for these opportunities.
• Maintains excellent verbal and written communications skills.
• Maintains compliance with all Orlando Health policies and procedures.
• Interacts with all departments and agencies including Clinical, Support Services, Ancillary, Human Resources, Infection Prevention and Control, Occupational Health, Quality Management, Security, Safety, PBX Contact Centers, Media Relations, Internal Communications, Information Technology, Administration, Senior Leadership, Engineering, Risk Management, Emergency Responders, Department of Health, and Emergency Management officials.
• Affords assistance with ensuring emergency management technology is maintained, operational, and utilized.
• Must complete all work with a high degree of accuracy, utilizing good judgement and critical thinking skills.
• Assumes designated Hospital Incident Command System (HICS) / Incident Command System (ICS) role during emergencies.
• Ability to remain calm and perform work responsibilities during emergency situations.
• Be available to respond to emergency situations 24/7. Provide on call coverage. When on call, be the Emergency Management representative for the organization.
• Participates in organizational activities as required.
• Practices efficient use of time and supplies.
• Performs all other duties as assigned by the Assistant Vice President, Emergency Management.
• Mentors and promotes professional development of emergency management amongst Orlando Health team members at all levels.

Qualifications

• Associates degree in Emergency Management/Preparedness, Crisis Management, Disaster Management, Criminal Justice, Public Administration, Public Safety, Security, Safety, or closely related field required.
• Completion of FEMA I.S. 100, 200, 700, and 800 level courses.
• Completion of NIMS 300 and 400 level courses within one year of hire.
• Must be willing to go to training courses locally, regionally, and nationally to ensure knowledge, skills and abilities are appropriate to job performance.
• Two (2) years of experience in emergency management, emergency preparedness, emergency operations, crisis management, security, fire safety, safety, or related field.
• Knowledge of hospital Emergency Management, safety, security, emergency response practices, The Joint Commission, NIMS, and homeland security guidelines (local, regional, state, federal, and accreditation).
• Experience in program development, program implementation, training and development, customer service, auditing, and inspections.
• Two (2) years of experience may be substituted for a higher level educational degree (i.e., bachelors or master’s degrees).
• Able to integrate and apply the concepts of comprehensive emergency management (mitigation, preparedness, response & recovery).
• Microsoft office products specifically Word, Excel, PowerPoint, Outlook, Teams, Edge; or related.
• Must have a Florida Driver’s License at time of hire or within the first 60 days of employment.

Benefits

Company is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.