Elementary Registrar-YES Prep East End Elementary (Immediate Opening)

About the role

The Elementary Registrar plays a critical role in ensuring data integrity, accurate enrollment records, and compliance across all student documentation systems. This role is foundational to campus operations and revenue accuracy, serving as the campus expert in SIS updates, student files, residency verification, and compliance workflows related to enrollment, attendance, and student records. The Registrar works closely with the Operations Coordinator, Receptionist, DCO, and Home Office SIS/PEIMS to ensure that every student’s data is complete, accurate, compliant, and up to date — enabling predictable operations and strong instructional support.

YES Prep serves over 21,650 students across 16 secondary and 12 elementary campuses in Houston, Texas. 91% of students qualify for free/reduced-price lunch, 96% are Hispanic and African-American, 99% are accepted to a 4-year university, and 85% are first-generation college students. The organization is ranked in the Top 100 High Schools in the Nation by U.S. News & World Report and aims to serve over 23,000 students by 2025.

Responsibilities

Student Enrollment & Documentation Accuracy

• Processing new applications in SIS and verifying all required documentation
• Ensuring 100% accuracy in residency, birth certificates, immunizations, custody orders, and compliance documentation
• Reviewing enrollment packets for completeness and ensuring follow-up information is obtained
• Entering new students into SIS accurately, including homeroom placement and program codes
• Ensuring all required state and district enrollment compliance standards are met
• Processing withdrawals, ensuring all records are complete, and updating SIS promptly

Student Records Management & Compliance

• Maintain cumulative files for all students, ensuring organization and completeness
• Upload, store, and update documents in digital records systems (e.g., Skyward, OnBase)
• Perform ongoing records audits and prepare for BOY/MOY/EOY audit cycles
• Ensure student demographic, program, and residency information is accurate at all times
• Coordinate records requests and transfers for incoming and outgoing students
• Maintain custody documentation with 100% accuracy
• Maintains an audit-ready cumulative file system at all times in alignment with district readiness standards

SIS Data Accuracy & PEIMS Coordination

• Completing all SIS entries with precision (enrollment, attendance corrections, withdrawals, demographic updates)
• Supporting elementary-level PEIMS processes in alignment with Home Office timelines
• Verifying student program codes in partnership with campus SPED, 504, and ELL teams
• Running data validation checks and correcting errors proactively
• Preparing PEIMS submissions by ensuring all student-level data is accurate

Attendance Data Integrity & Documentation

• Support daily attendance reconciliation with OC and teachers
• Enter corrections, documentation, and coding changes
• Maintain attendance documentation for audits
• Ensure all attendance-related entries meet district and state compliance expectations
• Support ADA calculation accuracy through system maintenance

Operational Support for Campus Systems

• Ensuring class rosters, homerooms, and teacher assignments are accurate in SIS
• Supporting testing logistics through roster accuracy and student schedule validation
• Producing reports for DCO, teachers, and administrators as needed
• Assisting with year-to-year rollover, grade promotion accuracy, and homeroom placements

Family Experience, Communication & Customer Service

• Communicate clearly and professionally about required enrollment documents
• Schedule or support intake appointments in partnership with receptionist and OC
• Maintain confidentiality and professionalism in all interactions
• Provide families with accurate instructions about paperwork, records, and withdrawals

Cross-Functional Collaboration

• Works with OC (enrollment processing & attendance execution)
• Receptionist (intake scheduling & family communication)
• DCO (strategy & compliance oversight)
• SIS/PEIMS Home Office
• SPED & 504 coordinators
• Testing coordinator (accuracy of testing rosters)

Requirements

• 1-3 years of business, operational, or data experience
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes
• Ability to juggle multiple tasks and initiatives at once
• Ability to maintain the highest level of confidentiality
• Ability to exercise excellent judgment in decision-making
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Demonstrated ability to work on a team
• A dedication to learn, grow, and develop as a professional

Qualifications

• Belief in and commitment to the mission and core values of YES Prep Public Schools
• Desire to disrupt systemic status quos in education
• Willingness to go above and beyond to disrupt said status quos
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results
• Conviction that high expectations + high accountability = high performance and high growth

Benefits

• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
• Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
• Paid Time Off – Employees working 20+ hours a week receive 12 days of Paid Time Off in addition to the system closures during the Academic Calendar.
• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.