Elementary Office Manager (Grades:EC-5)

About the role

Perform secretarial functions for the Principal, including generation of communications for the Principal’s approval and signature. Coordinate and maintain Principal and school-wide calendars, as well as district-level information such as weekly bulletins, events, training, meetings, and deadlines. Serve as the point of contact for staff, substitutes, students, parents, and the community regarding general campus operations.

Responsibilities

• Coordinate schedules and work assignments for the Principal’s clerk and all other office helpers.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
• Manage supplemental pay activity requests, including creation of supplemental pay activity codes, review of supplemental pay reports, and reconciliation of timecards. Ensure all required supplemental documentation is submitted and properly maintained.
• Ensure all supplemental pay policies and procedures are followed by all campus staff.
• Use Budget Manager Reports to monitor and adjust line item accounts, maintaining budgets to ensure adequate funding and alignment to the Campus Action Plan.
• Manage requisitions and reconciliation processes, including generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
• Maintain all documents related to expenditures of grants and Activity Funds, including materials, contracts, events, field trips, and personnel utilization.
• Perform responsibilities related to maintenance and reconciliation of Activity Funds, including entering receipts, balancing bank statements, counting money, and preparing bank deposits for daily pickup.
• All other duties as assigned by the Principal.

Regular and punctual attendance at the worksite is required for this position.

Work Environment

The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment or alternate work arrangement is not an option for this campus-based position, as regular and punctual attendance at the worksite is essential.

Requirements

• High School Diploma and three years of related clerical and/or secretarial experience or Associate’s Degree in a business-related area.
• Demonstrated knowledge of district organization, operations, and administrative policies.
• Demonstrated computer skills with Windows and Microsoft Office applications.
• Demonstrated flexibility to cope with the challenges of a rapidly changing world.
• Demonstrated willingness to remain current with the latest developments in the profession.

Pay

Minimum Salary: $40,572.00
Median Salary: $52,020.00

Schedule

Full-time