Electronic Security Project Coordinator - Special Projects

Responsibilities

• Support BMO quote generation/site survey/sub pricing
• Support BMO quote review
• Verify pending projects are ready for project kickoff meetings
• Engage resources for kickoff meetings
• Schedule internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software
• Update project notes with critical items from kickoff checklist
• Engage with PM to coordinate post award site survey/customer kickoff (as needed)
• Drive engineering, PM, Purchaser, and others assigned task to completion
• Escalate past due items to Operations management
• Absorb ODC items such as rentals
• Audit material completion or partial receipt for early mobilization
• Absorb mobilizations (work with site, subcontractor, ODC provider, etc.)
• Confirm readiness of all resources 1 week prior to mobilization
• Hand over all task tracking etc. to PM upon mobilization
• Support customer kickoff
• Support change order process as needed from PM (coordinate and drive engineering, subs, etc.)
• Check on deliverables that PM is responsible for providing. Drive them to completion
• Confirm labor is properly being assigned to jobs (audit function)
• Remind PMs of billing milestones as well as monthly billing updates
• Drive project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
• Ensure that final billing is complete and encompasses all change orders etc.
• Compile lesson learned from all PMs and assist Operations prepare response
• Provides support to Business Development, Sales, and other departments, as needed, with guidance from Operations management

Qualifications

• Self-starter and naturally driven to produce results
• Takes initiative and enjoys tackling challenges head-on