Elections Management Coordinator - Personnel (SPW)

About the Role

Coordinates operational activities of a divisional area within the Management job family. The incumbent develops and implements daily operations of the election process and may require a flexible work schedule to meet departmental needs.

Responsibilities

• Designs, plans, implements, coordinates, and oversees election programs and projects.
• Supervises day-to-day administrative office activities.
• Recruits, trains, and supervises the work of election temporary workforce.
• Develops, prepares, and schedules training and orientation sessions for each election.
• Develops, implements, and tracks project plans.
• Analyzes voter registration information.
• Assists in preparation of negotiated arrangements and contracts to conduct elections for intergovernmental entities.
• Prepares post-election billing information.
• Assists in developing and proofing ballot formats and layouts.
• Prepares recommendations for polling places.
• Procures polling places based upon inspections, interviews, and input from voters, election judges, political party officials, and elected officials.
• Coordinates with polling places for election activities.
• Estimates and orders needed supplies.
• Maintains supply and technical equipment inventory.
• Oversees warehouse operations, supply preparation, and delivery of equipment for all elections.
• Coordinates and prepares documentation and statutorily required notices.
• Coordinates activities related to the official reporting of financial disclosure documents for candidates and specific purpose political action committees, including distribution of forms, acceptance of filings, and preparation of information for public view, both in person and on the Internet.
• Supervises preparation of materials and arranges publications to meet legally mandated times of notices.
• Administers mock election program for area high schools.
• Provides manager with cost worksheets for assigned projects.
• Prepares and administers budget.
• Prepares a variety of fiscal and administrative reports.
• Determines resources needed to meet service demands.
• Performs other job-related duties as assigned.

Requirements

• Bachelor's degree in Public Administration, Business Administration, Business Management, Government, Political Science, or a directly related field AND three (3) years of increasingly responsible elections program or project management experience, including one (1) year of mid- to senior-level supervisory or management experience.
• Any combination of education and experience that provides the required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Qualifications

Licenses, Registrations, Certifications, or Special Requirements:

• Valid Texas Driver's License.

Preferred:

• Elections and handling deadline-oriented projects experience.

Skills

Knowledge of:

• Federal, State, Local, and City election laws, rules, guidelines, regulations, and legislative processes.
• Strategic planning and production-related project management.
• Management of automated voting systems and information system technology and software applications.
• Management and supervisory principles, practices, and techniques.
• Practices in record-keeping functions.
• Standard practices in area of assignment.
• Online computer searches.
• Budget preparation and office management.
• Computer equipment to include word processing, spreadsheets, databases, and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Supervising others, including team building.
• Explaining complicated technical problems in simple non-technical language.
• Problem-solving and technical decision-making for developing effective solutions.
• Conflict resolution and community relations.
• Public speaking and content delivery.
• Both verbal and written communication.

Ability to:

• Coordinate a variety of inter-related areas of election preparation.
• Train, guide, organize, and assign the work of others.
• Conduct training presentations to large groups.
• Plan, coordinate, monitor, and negotiate arrangements and evaluate complex projects.
• Develop, analyze, and interpret policies and procedures, public information statements, and operational plans or activities.
• Work on a wide variety of tasks simultaneously and produce timely and tangible results.
• Manage time well, perform multiple tasks, and organize diverse activities.
• Research, compile, analyze, interpret, and prepare a variety of fiscal, statistical, and administrative reports.
• Independently prepare correspondence, memorandums, and other materials.
• Develop, analyze, and interpret complex policies, regulations, and procedures.
• Establish and maintain effective working relationships with departmental clientele, technical staff, state and local officials, elected and appointed officials, members of the media, representatives of outside agencies, other County employees and officials, and the general public.

Work Environment & Other Information

• Physical requirements include the ability to lift/carry up to 20-50 pounds, visual acuity, speech and hearing, hand and eye coordination, and manual dexterity necessary to operate a computer and office equipment.
• Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting, and occasional indoor/outdoor activities carrying and lifting of moderately heavy equipment and boxes to perform the essential functions.
• Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Schedule

8 am - 5 pm, Monday-Friday.

Location

5501 Airport Blvd, Travis County Clerk Department.