Ballot Technologies Election Management Coordinator - Special Project Worker

Job Summary

The Ballot Technologies Election Management Coordinator (Ballot Tech Manager) for the Travis County Clerk’s Election Division oversees the technology, systems, and operational processes that support the accurate production, programming, testing, security, and reporting of ballots and election equipment used in county elections. This role ensures compliance with federal and state election laws, coordinates with election officials and technology vendors, and manages the integrity and reliability of ballot tabulation systems to deliver secure, transparent, and efficient elections for the voters of Travis County.

Duties And Responsibilities

• Designs, plans, implements, coordinates, and oversees election programs and projects to ensure compliance and adherence with legal standards.
• Recruits, trains, coaches, supports, and supervises the work of full-time election coordinators and seasonal employees.
• Manages ballot programming activities and conducts detailed data analysis to verify system accuracy in partnership with internal and external stakeholders.
• Develops and proofs ballot formats and layouts.
• Develops, implements, and tracks projects in accordance with legal guidelines.
• Assists in preparation of negotiated arrangements and contracts to conduct elections for intergovernmental entities.
• Prepares post-elections billing information.
• Collaborates in cross-functional teams to develop comprehensive data analysis for strategic decision making and resource allocation, as well as for external communications.
• Collaborates in cross-functional teams to prepare documentation and statutorily required notices.
• Affirms in preparation and administration of Elections budget.
• Prepares a variety of fiscal and administrative reports.
• Determines resources needed to meet service demands.
• Facilitates implementation of new elections systems, software, and hardware.
• Tracks changes, issues, and project details with vendors while communicating updates to leadership.
• Actively and regularly participates in professional development opportunities for technical training, management skills, and leadership development.

Minimum Requirements

• Bachelor's degree in Public Administration, Business Administration, Business Management, Government, Political Science, Data Analytics, Information Systems, or a directly related field AND three (3) years of increasingly responsible elections program or project management experience, including one (1) year of mid- to senior level supervisory or management experience;
• Licenses, Registrations, Certifications, or Special Requirements: Valid Texas Driver's License and ability to drive county vehicles for daily tasks; Registered Texas Voter[bs1.1] or ability to register within 30 days of employment if living out of state; U.S. Citizen, as required by the Texas Election Code;
• As part of the duties for this role, the employee will have access to Criminal Justice Information (CJI) and must meet all CJIS Security Policy requirements, including fingerprint-based background screening and adherence to data handling protocols.

Preferred

• Texas Registered Election Official (REO) certification or Certified Elections Registration Administrator (CERA).
• Familiarity with elections systems hardware and software, such as ES & S, Hart InterCivic, Tenex Precinct Central, and/or Texas Election Administration Management (TEAM) system.
• Advanced proficiency in Microsoft Excel (including pivot tables, data tables, formulas, and data analysis tools) and Python or similar tools.