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Elections Assistant (Clerk) - Seasonal/Temporary

Association of Minnesota Counties · Douglas, NE · 2 mo ago
OTHR$23.57/hrTemporary

Location: Douglas County Courthouse, 305 8th Avenue W, Alexandria, MN 56308

Salary: $23.57 hourly

Job Type: Seasonal/Temporary - Hourly (as needed)

About the role

We are hiring to fill multiple seasonal/temporary Elections Assistant (Clerk) positions to support the election, absentee, and early voting process. The role assists with property tax collection, accounts receivable processing, and election-related duties.

The position runs from September to November 15, 2026, with flexible scheduling. Work hours vary based on voter volume and department workload, generally occurring Monday–Friday between 8:00 a.m. and 4:30 p.m. Some weeks may require only 1–3 days, while others closer to Election Day may involve more frequent shifts.

Candidates must be available for extended hours on October 24, 27, 31, 2026, and November 1–3, 2026, including weekends (October 24, October 31, and November 1). Election Nights may require working until 11:00 p.m. or later. The General Election is November 3, 2026.

Responsibilities

  • Perform duties of the ballot board as prescribed in Minnesota Election Laws.
  • Prepare, process, and mail absentee ballot applications and ballots.
  • Assist the public with in-house absentee, early voting, and mail ballot processes at the Auditor/Treasurer’s Office.
  • Perform data entry and process accounts receivable, including tax payments.
  • Answer phones and provide prompt, accurate, and excellent customer service.
  • Proofread election-related documents for content and accuracy.
  • Complete tasks associated with voter registration, absentee voting, and mail balloting.
  • Safeguard sensitive documents and supplies.
  • Conduct business in accordance with federal election guidelines, Minnesota Election Laws, NVRA, and HAVA procedures.
  • Comply with all rules and policies to maintain a safe work environment.
  • Perform other duties as assigned or required by law, including those delegated by the elections team.
  • Maintain reliable, predictable attendance and punctuality.

Access to private or confidential voter data is restricted to job-related tasks. You must follow Minnesota’s Data Practices Act (Chapter 13) to secure, store, or dispose of data properly.

Requirements

  • High School Diploma or GED.
  • Valid Class D Minnesota Driver’s License.
  • Ability to work professionally under stress and tight deadlines.
  • Dependability and strong organizational skills to manage multiple tasks.
  • Professional attitude and appearance.
  • Adaptability and flexibility regarding duties and assignments.
  • Ability to work extended hours, including evenings and weekends near Election Day.
  • Accuracy and attention to detail.

Preferred Qualifications

  • Prior experience as a Minnesota Election Judge or in a public contact/customer service role.

Work Environment

  • Public building setting.
  • Physical demands may include standing for extended periods, bending, reaching, stooping, crouching, twisting, kneeling, and pushing/pulling/loading heavy election equipment.

Equipment used includes I Series-based tax collection software, SVRS election software, 10-key calculator, DS200 ballot tabulator, and Omni Ballot assistive voting device.

Benefits

Full-time employees receive an exceptional benefits package, including:

  • Vacation, sick, funeral leave, and holiday pay.
  • Health, dental, and life insurance.
  • Medical and dependent care reimbursement accounts (Section 125 Plan).
  • Supplemental insurance and deferred compensation plan.
  • Public Employees Retirement (PERA).

Benefits may be offered on a pro-rata basis or not at all for less than full-time employment.

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