Elections Assistant (Clerk) - Seasonal/Temporary

Elections Assistant (Clerk) - Seasonal/Temporary Salary $23.57 Hourly Location Douglas County Courthouse, 305 8th Avenue W, Alexandria, MN 56308, MN Job Type Seasonal/Temporary - Hourly (as needed) Job Number 10523-1:8/5/2026Temp-Hourly Department Auditor/Treasurer Opening Date 08/05/2026 DescriptionBenefitsQuestions Job Description We are hiring to fill multiple positions! *The first review of applications will be on Wednesday, August 19, 2026. JOB TITLE: Elections Assistant (Clerk)-Seasonal/Temporary DEPARTMENT: Auditor/Treasurer STATUS: Seasonal/Temporary HOURS: Days of work hours and shift lengths will vary. Flexible scheduling. MONTHS OF EMPLOYMENT: September-November 15th, 2026. The work schedule is somewhat flexible, with work assignments generally occurring September -November, Monday- Friday, between the hours of 8:00 a.m. to 4:30 p.m. Shifts and shift lengths may vary from day to day depending on voter volume and department workload. Some weeks may consist of only 1-3 days, and other weeks closer to election day may involve working more frequently. Applicants must be available for partial or full-day work assignments with adaptable hours occurring during the timeframe of September 21, 2026 – November 13, 2026. In addition to the Monday-Friday work schedule, the candidate must be available for extended hours on October 24, 27, 31, 2026; and November 1-3, 2026, with the understanding that Election Nights may include working until 11:00 p.m. or later. “The General election date is November 3, 2026, JOB OBJECTIVES: The role of this Seasonal/Temporary position is to assist in performing assigned duties related to property tax collection, accounts receivable processing, the election, absentee, and Early voting process. ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Duties May Include The Following: Perform duties of the ballot board as prescribed in the Minnesota Election Laws.Preparing, processing, and mailing absentee ballot applications and ballots.Assisting the public with the in-house absentee and Early Voting process and mail ballot process located at the Auditor/Treasurer's Office, 821 Cedar Street.Performing data entry.Process accounts receivable, including tax payments.Answering phones and providing prompt, accurate, excellent customer service.Proofreading various election-related documents for content and accuracy.Completing tasks associated with voter registration, absentee voting, and mail balloting.Safeguarding sensitive documents and supplies.Conducting business in accordance with the federal election guidelines, Minnesota Election Laws, and according to NVRA and HAVA procedures.Perform all other duties assigned, delegated, or required of the elections team, including those prescribed by law.Complies with all rules and policies to maintain a safe work environment.Reliable, predictable attendance and punctuality.Other duties, as assigned or apparent. Access to Not Public Data In this job, you may come across private or confidential information about people we serve. This data is protected by law and should only be viewed or used when it’s truly needed for your work. You are expected to only look at private data when your job duties require it. Keep it secure and make sure others who don’t need to see it don’t have access. Stop accessing the data once your task is done, and store or dispose of it properly, following the rules in Minnesota’s Data Practices Act (Chapter 13). If your job duties change and you need access to different private data, that access should also be limited to only what you need to do your job. REQUIRED MINIMUM QUALIFICATIONS AT HIRE: Education High School Diploma or GED. Experience None. Licenses And Other Requirements: Possess a valid Class D Minnesota Driver's License at all times. REQUIRED MINIMUM KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES AT HIRE: Ability to perform professionally under stress when confronted with tight deadlines.Dependability.Business acumen, ability to manage multiple tasks simultaneously, and excellent organizational skills.Demonstrates a professional attitude and appearance.Adaptability and flexibility about duties and assignments as required.Ability to work extended hours if needed.Accuracy and attention to detail are essential. PREFERRED / DESIRABLE QUALIFICATIONS Education Experience See required minimum qualifications at hire. Prior experience as a Minnesota Election Judge and prior experience in a public contact or customer service environment. PREFERRED / DESIRABLE KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES: See required minimum knowledge, skills, abilities, & qualities at hire. WORK ENVIRONMENT Public building. MONTHS OF EMPLOYMENT This is a temporary-seasonal position September-November 15th, 2026. HOURS The work schedule is somewhat flexible, with work assignments generally occurring September-November, Monday-Friday, between the hours of 8:00 a.m. to 4:30 p.m. The scheduled work days and hours may vary, depending on voter volume and department workload. The candidate must be available for extended hours on October 24, 27, 31, 2026, and November 1-3, 2026 (including Saturdays, October 24th, October 31st, and Sunday, November 1, 2026), with the understanding that Election Nights may include working until 11:00 p.m. or later. The General election is November 3, 2026. Physical Demands Can Involve, But Are Not Limited To: Be able to stand for extended periods, bend, reach, stoop, crouch, twist, and kneel. Assignments may require the ability to push, pull, and load heavy election equipment. See also the Physical and Environmental Factors Form. EXAMPLES OF EQUIPMENT USED I Series-based tax collection software on PC, SVRS election software on PC, 10-key calculator, DS200 ballot tabulator, Omni Ballot assistive voting device. OTHER All listed above are essential functions of the job. Supervision Received: Supervised by Assistant Elections/Property Tax Technician Supervision Exercised: None Labor Group: Non-Union FLSA Status: Non-Exempt Grade: 5, Step 1 EEO Job Category: Work Comp Code: This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer as the needs of the employer and the requirements of the job change. Revised: 8/2026. Douglas County offers an exceptional benefits package to full-time employees including vacation, sick, funeral leave, and holiday pay. Also included in this benefit package are health, dental, and life insurance; medical and dependent care reimbursement accounts (Section 125 Plan) and supplemental insurance; deferred compensation plan and Public Employees Retirement (PERA). For a more detailed overview of our benefits package, Click Here. Benefits may offered on a pro-rata basis or not offered for less than full-time employment. 01 INSTRUCTIONS: The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. 1) DO NOT submit a resume in place of completing the Supplemental Questions. 2) DO NOT type "See Resume" as a response for any of the supplemental questions or on the employment application. 3) Thoroughly complete the Education and Work Experience sections of the application. 4) Give detailed descriptions of each position that you feel qualifies you for the job you are applying for. 5) Be sure to accurately report dates and hours worked per week. 6) Concisely, briefly, and accurately complete the Supplemental Questions. 7) Be sure to cross reference where in your Education and Work Experience you learned your skills. 8) Any information you submit may be verified. 9) Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score. 10) You must have a valid e-mail address to apply for jobs with the Douglas County. All communication regarding your application and status will be done by e-mail. If you do not have an e-mail address listed in your profile, you must include one before you submit and confirm your application. I acknowledge that I have read, understand, and agree with the above statements. 02 Have you achieved a high school diploma or G.E.D. (General Educational Development) or N.E.D.P. diploma? YesNo 03 Have you worked as an election judge or on absentee ballot board in an Auditor/Treasurer's office or on election day? NoYes, in the last 2 years.Yes, more than 2 years ago but less than 4 years ago.Yes, over 6 years' ago. 04 If you have prior experience as a Minnesota election judge or on an absentee ballot board, please explain when and where. If none, write "N/A". 05 Are you able to lift, push, pull and load heavy election equipment in/out of a vehicle with or without reasonable accommodation? YesNo 06 Are you willing and able to work at a rapid pace for extended periods of time, performing repetitious tasks that require very careful attention to detail? YesNo 07 Are you competent with computers, the internet, and common office software such as Microsoft Office. YesNo 08 Check the boxes of the programs in which you are proficient in without training. MS WordMS ExcelOutlookOther 09 In regard to above question, list all employers where you gained this experience and explain the amount of work time you spent performing the referenced task(s) and/or educational facility and name of class completed and/or other verifiable experience where you gained your knowledge and skill. Listed employers must be fully listed in the "Work Experience" section of your employment application for verification purposes. If none, type "N/A" for not applicable or "None". DO NOT WRITE "See Resume or Application". 10 Describe any other special training you've completed or skills and experience you currently possess that you feel would make you the best-qualified person for this position. 11 Why are you interested in the Temporary Elections Clerk position with Douglas County? 12 Which of the following Veteran's Preference do you wish to claim (in order to receive Veteran's Preference credit, you must submit a copy of your DD214 to the Administrator's Office by the application deadline)? No Veteran's PreferenceVeteran PreferenceVeteran Preference with disabilitySpouse of disabled or deceased Veteran Required Question Employer Douglas, County of (MN) Address 821 Cedar Street Alexandria, Minnesota, 56308 Phone 320-762-3873 320-460-7761 Website http://www.douglascountymn.gov