Election Materials Proofreader - Bilingual English/Spanish Skills (Open)

About the role

The San Mateo County Registration & Elections Division is seeking full-time seasonal extra-help Election Materials Proofreaders to assist in the upcoming November 3, 2026 Statewide General Election. This is an excellent nonpartisan opportunity to be involved in the election process!

Responsibilities

• Proofread and copyedit election materials leading up to established election deadlines.
• Review, edit, and proofread documents for accuracy, context, readability, and syntax.
• Work remotely using equipment provided by the Registration & Elections Division.
• Towards the end of the assignment, work two days on-site for final proofs of physical material.

Requirements

• Experience using Microsoft Office Suite, including Word and Excel.
• Strong technical skills, including the ability to perform basic troubleshooting for software and hardware problems, the ability to research problems and solutions, and the ability to learn new software and procedures quickly.
• Education: Bachelor's degree or higher in proofreading, editing, journalism, translating, literature, or another related field. Technical writing certificate or other related certification preferred.
• At least six months of experience proofreading documents and/or translating in the target language (English, Chinese, Filipino or Spanish).
• Professional background in proofreading, editing, journalism, translating, creative or technical writing, or another related field.
• Mastery of Microsoft Office Suite applications: Word, Excel, Outlook, and OneNote.
• Familiarity with Microsoft SharePoint and OneDrive.
• Experience with or ability to learn Microsoft Teams or equivalent video-conferencing software.
• The ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, use spreadsheets to track files and task progress, and understand and carry out oral and written directions.
• Strong organization and time management skills are essential.

Qualifications

• The Elections Materials Proofreader is classified as an Office Specialist.
• The hourly wage for this position starts at $33.44.
• This is an extra-help, at-will assignment, paid on an hourly basis.
• Extra-help hours are dependent on the business needs of the department and therefore work hours may vary from week to week.
• Extra help employees shall not exceed 1,040 hours of work per fiscal year.
• Some extra-help positions are eligible for benefits under the Affordable Care Act.
• Extra-help employees are not guaranteed permanent status at the end of the assignment.

Skills

N/A

Benefits

N/A

Pay

The hourly wage for this position starts at $33.44.

Schedule

Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions WILL require weekend and evening work assignments, sometimes with short notice.

About the County

The County of San Mateo is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels. We invite you to explore our Benefits-at-a-Glance page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)