Election Materials Proofreader - Bilingual English/Spanish Skills

The San Mateo County Registration & Elections Division is seeking full-time seasonal extra-help Election Materials Proofreaders for the upcoming November 3, 2026 Statewide General Election.

Responsibilities

• Proofread and copyedit election materials leading up to established election deadlines.
• Review, edit, and proofread documents for accuracy, context, readability, and syntax.
• Work remotely using equipment provided by the Registration & Elections Division.
• Towards the end of the assignment, work two days on-site for final proofs of physical material.

Requirements

• Experience using Microsoft Office Suite, including Word and Excel.
• Strong technical skills, including the ability to troubleshoot software and hardware problems, research solutions, and learn new software quickly.
• Education: Bachelor's degree or higher in proofreading, editing, journalism, translating, literature, or another related field. Technical writing certificate or other related certification preferred.
• At least six months of experience proofreading documents and/or translating in the target language (English, Chinese, Filipino or Spanish).
• Professional background in proofreading, editing, journalism, translating, creative or technical writing, or another related field.
• Mastery of Microsoft Office Suite applications: Word, Excel, Outlook, and OneNote.
• Familiarity with Microsoft SharePoint and OneDrive.
• Experience with or ability to learn Microsoft Teams or equivalent video-conferencing software.
• The ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, use spreadsheets to track files and task progress, and understand and carry out oral and written directions.
• Strong organization and time management skills.

Qualifications

• Reside in California.
• Experience proofreading documents and/or translating in the target language (English, Chinese, Filipino or Spanish).
• Education: Bachelor's degree or higher in proofreading, editing, journalism, translating, literature, or another related field. Technical writing certificate or other related certification preferred.
• Professional background in proofreading, editing, journalism, translating, creative or technical writing, or another related field.
• Mastery of Microsoft Office Suite applications: Word, Excel, Outlook, and OneNote.
• Familiarity with Microsoft SharePoint and OneDrive.
• Experience with or ability to learn Microsoft Teams or equivalent video-conferencing software.
• The ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, use spreadsheets to track files and task progress, and understand and carry out oral and written directions.
• Strong organization and time management skills.

Pay and Schedule

The hourly wage for this position starts at $33.44. Extra-help hours are dependent on the business needs of the department and therefore work hours may vary from week to week. Extra help employees shall not exceed 1,040 hours of work per fiscal year. Some extra-help positions are eligible for benefits under the Affordable Care Act. Extra-help employees are not guaranteed permanent status at the end of the assignment.

About the Role

The Elections Materials Proofreader is classified as an Office Specialist. This is an extra-help, at-will assignment, paid on an hourly basis. The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.