Eingangsrechnungen unter Kontrolle.

Invoice Dock is a specialized solution for managing incoming invoices, designed for German SMEs. It automates the capture, validation, approval, and GoBD-compliant archiving of invoices—including E-invoices—without replacing existing accounting systems. Approved and pre-accounted documents can be exported as SEPA-XML, CSV, or Excel, or integrated directly into ERP systems.

About the role

Invoice Dock handles the entire pre-accounting process: capturing, validating, approving, and archiving invoices. It integrates with existing ERP or accounting systems via exports or direct interfaces, ensuring no system switch or parallel operation is required. Pre-accounting remains under your control, with exports compatible with any banking or ERP system.

Key Features

• KI-Rechnungserkennung: Automatically extracts amounts, suppliers, and due dates using AI.
• Freigabe-Workflows: Multi-level approval workflows with amount limits and deputies.
• E-Mail-Import: Connect your mailbox to automatically import invoices into Invoice Dock.
• GoBD-Archiv: 8-year, audit-proof archiving hosted in Frankfurt, compliant with GoBD and DSGVO.
• EN 16931 Validierung: Automatically validates XRechnung and ZUGFeRD formats against the EN 16931 standard.
• SEPA-XML-Export: Export approved invoices as SEPA-XML for banking or ERP systems.
• KI-Assistent: Answers questions and analyzes your data in real time.
• Schnittstellen: Direct integrations with Xentral, Lexware Office (Beta), and CSV/Excel exports for any ERP system. Additional integrations in development. API available for custom integrations.
• E-Rechnungspflicht: Mandatory for German B2B companies since January 1, 2025. Invoice Dock supports XRechnung (UBL) and ZUGFeRD (CII) formats, ensuring compliance with EN 16931.

Pricing

• Starter: €15/month (net, plus VAT)
  • 25 invoices/month
  • 1 user
  • KI-Rechnungserkennung
  • SEPA XML-Export
  • E-Mail-Import
• Team: €35/month (net, plus VAT)
  • 75 invoices/month
  • 3 users
  • All Starter features
  • KI-Kategorisierung
  • Freigabe-Workflows
  • Integrationen
• Business (Recommended): €69/month (net, plus VAT)
  • 200 invoices/month
  • 10 users
  • All Team features
• Pro: €109/month (net, plus VAT)
  • 500 invoices/month
  • Unlimited users
  • All Business features

All plans include:

• XRechnung & ZUGFeRD support, validated against EN 16931
• 8-year GoBD-compliant archive, EU-hosted in Frankfurt
• Real-time KI-Assistent and analytics
• Accounting with SKR03/SKR04, cost centers, and tax codes
• Duplicate detection and supplier rules
• REST-API, Webhooks, and DSGVO-compliant data export

Compliance & Legal

• E-Rechnungspflicht: Since January 1, 2025, all German B2B companies must receive and process E-invoices (XRechnung, ZUGFeRD) without a transition period. Invoice Dock validates these formats against EN 16931.
• Aufbewahrungsfrist: Under the Fourth Bureaucracy Relief Act (BEG IV), SMEs must retain incoming invoices for 8 years (reduced from 10 years). Only banks, insurers, and securities institutions must retain them for 10 years. Invoice Dock archives documents for 8 years in compliance with this requirement.
• Formats: XRechnung (UBL) is a structured XML dataset, while ZUGFeRD combines a visible PDF with embedded structured data. Invoice Dock reads and validates both formats natively.

FAQ

• Do I need special software to receive E-invoices?

  Yes. Since January 1, 2025, all German B2B companies must be able to receive and process E-invoices (XRechnung, ZUGFeRD) without a transition period. Invoice Dock automatically validates these invoices against EN 16931 and prepares them for approval.

• How long must I retain incoming invoices: 8 or 10 years?

  Since the Fourth Bureaucracy Relief Act (BEG IV), SMEs must retain incoming invoices for 8 years (previously 10 years). Only banks, insurers, and securities institutions must retain them for 10 years. Invoice Dock archives documents for 8 years in compliance with this requirement.

• What is the difference between ZUGFeRD and XRechnung?

  Both are German E-invoice formats compliant with the European standard EN 16931. XRechnung is a purely structured XML dataset, while ZUGFeRD combines a visible PDF with embedded structured data. Invoice Dock reads and validates both formats natively.

• Is Invoice Dock accounting software?

  No. Invoice Dock is not an accounting tool. It specializes in the pre-accounting process: capturing, validating, approving, and archiving invoices. Approved and pre-accounted documents are exported as CSV/Excel or integrated directly into your ERP or accounting system (e.g., Xentral, Lexware Office Beta).