Education Programs Coordinator 24 hour

Position Summary

The Education Program Coordinator is an integral member of the Professional Development Team and serves as the primary point of contact for student onboarding processes and academic affiliation activities across Hebrew SeniorLife. This position serves as a central liaison for students, faculty, preceptors, and academic partners to facilitate onboarding requirements and support a seamless transition into clinical learning experiences. The coordinator is responsible for coordinating and maintaining student onboarding activities, academic affiliation agreements, and educational pathway initiatives while ensuring effective collaboration between departments and educational partners.

Responsibilities

• Coordinate student onboarding activities for clinical students, interns, and educational partners across Hebrew SeniorLife
• Serve as primary point of contact for students, faculty, program coordinators, and preceptors regarding onboarding requirements and processes
• Track and maintain onboarding documentation including health requirements, compliance materials, background checks, and required onboarding records
• Maintain onboarding status and communicate outstanding requirements to students and academic partners
• Care for onboarding timelines to support clinical placement schedules
• Aid in management and tracking of academic affiliation agreements and contracts
• Maintain accurate records related to educational partnerships and contract renewals
• Collaborate with internal departments to support student placement processes and onboarding workflows

Professional Development Administrative Support

• Provide administrative support to the Professional Development Department and Director of Professional Practice and Educational Programming
• Coordinate meeting scheduling, room reservations, educational materials, and department logistics
• Support educational programming preparation and department initiatives
• Aid in committee coordination, meeting preparation, and meeting minutes as assigned
• Aid in ordering supplies and maintaining department resources
• Aid in annual department events and educational programming activities

Qualifications

• Associate degree required; Bachelor’s degree preferred in Healthcare Administration, Education, Business Administration, or related field
• Candidates with five (5) or more years of relevant administrative, healthcare, academic, or educational coordination experience may be considered in lieu of degree requirements
• Minimum one (1) year of experience in administrative support, healthcare, academic coordination, student onboarding, educational programming, or a related field required; experience within healthcare or academic settings preferred
• Knowledge of administrative methods, office procedures, scheduling processes, documentation management, and clerical support functions required
• Experience with student onboarding processes, educational coordination, academic partnerships, and contract or documentation tracking preferred
• Proficiency in Microsoft Office 365 applications including Word, Excel, Outlook, PowerPoint, Zoom, and Adobe Acrobat, with the ability to effectively utilize scheduling, communication, and data management systems
• Strong organizational and project coordination skills with the ability to manage multiple priorities, maintain accurate records, and meet deadlines in a fast-paced environment
• Demonstrated ability to exercise sound judgment, maintain confidentiality, analyze situations, and determine appropriate actions within established guidelines and standard practices
• Strong interpersonal, communication, and customer service skills with the ability to work collaboratively and professionally with students, faculty, staff, leadership, and external partners
• Demonstrated ability to work independently, manage workflows efficiently, and complete assignments with a high level of quality, professionalism, and attention to detail

Salary Range

$59,135.04 - $88,703.08