Education Coordinator

Job Summary

The Education Coordinator - Research Education Core (REC) provides comprehensive administrative and programmatic support for the North Texas Alzheimer's Disease Research Center (NT-ADRC) REC by coordinating scholar recruitment, onboarding, educational programming, and mentor engagement. This role oversees scholar progress tracking, maintains program databases and documentation, prepares reports and NIH/NIA-required materials, organizes seminars, workshops, meetings, and trainee events, and facilitates communication among scholars, faculty, leadership, and collaborating cores.

The coordinator also manages program calendars, meeting records, outreach materials, and compliance activities to ensure the successful implementation of REC educational initiatives in accordance with institutional and federal requirements, while serving as the primary administrative contact for scholars, mentors, and program partners.

Works under direction to coordinate administration of educational programs of department or unit, such as medical student education, graduate student education, internship training, residency training, and postdoctoral fellowship programs.

Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retail Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Required EXPERIENCE AND EDUCATION

• Education: High School Diploma or GED
• Experience: 4 years Related experience or Bachelor's degree in lieu of experience

Job Duties

• Coordinates, supervises, and administers operations of aforementioned programs as applicable.
• Responsible for managing clerical/administrative operations and workflow for maximum efficiency and utilization of resources.
• May supervise clerical and administrative support staff; may oversee training and orientation of staff; may determines work priorities; may evaluates work progress and production.
• May develop and oversee budgets related to education office, including approving expenditures and preparing summaries of financial operations.
• Creates, reviews, and maintains policies and procedures in accordance with university and accrediting agency standards to ensure compliance.
• Interprets policy for faculty, staff, residents, fellows, and students.
• Maintains records and documentation of activities of program participants, including appointments, terminations, performance evaluations and/or grades, credentialling, malpractice coverage, recommendations, and verification of training; prepares complex reports and surveys for university administration and/or accrediting agencies regarding statistical information on education programs within department or unit.
• Manages recruitment and admission activities of unit, which may include coordinating production of brochures/recruitment materials, overseeing interview process, maintaining records of applicants, compiling statistical data on applicants, and preparing reports on admissions activities.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• As directed, may process on-line forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or other operations needs.
• May assist supervisor in monitoring program expenditures within university guidelines.
• Performs other duties as assigned.

Security and EEO Statement

• This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
• UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.