Education Coordinator

State of Indiana · Indianapolis, IN · 2 wk ago

Training$32k/yrFull-time

About the role

This position serves as the Education Coordinator within the Agency Service Division of the Indiana Department of Insurance (IDOI).

The role involves maintaining policies and procedures for insurance pre-licensing education and continuing education (CE) course provider applications, preparing and administering monthly IDOI Education Advisory Council meetings, issuing course renewal invoices and approval/denial letters, and communicating with insurance education providers regarding rules, policies, and procedures.

The position also conducts CE audits for resident insurance agents and adjusters who are not in compliance with Indiana CE rules, processes and approves CE credit hours for various license types, coordinates clerical and administrative functions, and coordinates with system vendor Sircon to troubleshoot system errors and implement improvements.

Responsibilities

Maintain policies and procedures for insurance pre-licensing education and CE course provider applications.
Prepare and administer monthly IDOI Education Advisory Council meetings.
Issue course renewal invoices and approval/denial letters.
Communicate with insurance education providers regarding rules, policies, and procedures.
Conduct CE audits for resident insurance agents and adjusters not in compliance with Indiana CE rules.
Process and approve CE credit hours for various license types.
Coordinate clerical and administrative functions.
Coordinate with system vendor Sircon to troubleshoot system errors and implement improvements.

Requirements

Individuals in this role should minimally be able to articulate or demonstrate the following:

General knowledge of office administrative functions, theories, and principles.
Working knowledge of research techniques and report composition.
Working knowledge of functions of other departments and agencies and their impact on the department.
Effective written and verbal communication skills.
Attention to detail and proofreading skills.
Organizational skills with the ability to prioritize tasks effectively and multitask.
Ability to use Microsoft Office Suite (Word, Excel, Outlook).
Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
Ability to coordinate the work of the section staff.
Ability to maintain cooperative work relationships.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Qualifications

Minimum qualifications include:

High School Diploma or High School Equivalent (HSE).
At least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role.

Skills

Essential skills include:

General knowledge of office administrative functions, theories, and principles.
Working knowledge of research techniques and report composition.
Working knowledge of functions of other departments and agencies and their impact on the department.
Effective written and verbal communication skills.
Attention to detail and proofreading skills.
Organizational skills with the ability to prioritize tasks effectively and multitask.
Ability to use Microsoft Office Suite (Word, Excel, Outlook).
Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
Ability to coordinate the work of the section staff.
Ability to maintain cooperative work relationships.

Benefits

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
A Wellness Rewards Program: Complete wellness activities to earn gift card rewards.
A Health Savings Account, which includes bi-weekly state contribution.
A 457(b) account (similar to 401(k) plan) with employer match.
Two (2) fully-funded pension plans options.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave time off.
12 paid holidays, 14 on election years.
An Education Reimbursement Program.
Group life insurance.
A robust, comprehensive