Education and Professional Services Coordinator

Essential Functions

• Facilitate relationships with customers to help administrator logistics for the departments of Education and Professional Services.
• Aid in communications and follow up with continuum institutions, including universities, Key Opinion Leaders and activities sponsored by Ivoclar Vivadent.
• Aid in coordinating product, literature and equipment support for customers of Ivoclar Vivadent as it relates to departmental initiatives.
• Assist with departmental budget monitoring and filing process.
• Cook up coordination of guest visits to include travel arrangements, confirmation of schedules, meals, etc.
• Aid in the development, support and coordination of special events on and off-site.
• Facilitate communication within department from Director of Education and Professional Services during absence.
• Aid department staff with specialized projects, such as integrated communications, mailings, and support staff as needed.
• Manage daily general travel schedule for Director of Professional Services, including booking meetings, completion of expense reports, confirmation of speaking engagements, and communication with outside sponsoring organizations.
• Provide administrative support to the Vice President-Technology as needed in absence of primary support staff.

Qualifications

• Bachelor’s degree in communications, business or other related field required.
• Three to five years customer relations or executive support experience desired.
• Excellent communication, interpersonal and phone skills needed.
• Strong practical knowledge of MS Word, Excel and PowerPoint required.
• Proven ability to multi-task and provide attention to detail.