Education Administrative Assistant

Responsibilities

• Materials Preparation and Communications
• Collaborate with DOE and Director of Communications & Marketing to create, print, and copy school-related materials, communications, media, and graphic design needs.
• Support creation of calendars, orientation materials, invitations, holiday information, Beit Mitzvah Workshop materials, event materials, lifecycle certificates, and flyers.
• Communicate with teaching staff and households throughout the school year.
• Track school and education-related calendar dates, communication needs, and setup needs.
• Staff Information and Agreements
• Collect and process Teacher and Madrichim information and agreements at the beginning of the year.
• Update yearly Education staff information binders with student information, allergies, and emergency contact information.
• Create and manage sign-in sheets and assist with teacher and tutor payroll.
• On-Site Support
• Be on-site during class times on Saturdays from 9:30 AM - 12:30 PM and Wednesdays 3 PM - 6:30 PM when students and parents are in the building.
• Aid DOE with preparation and implementation of all special events for students and parents, including school holiday programming, parent involvement opportunities, and Beit Mitzvah prep/workshops.
• Assist in planning and executing bulletin boards and visual displays in the Education wing, including student work, yearly themes, and holiday displays.
• Events and RSVPs
• Aid DOE with planning and logistics for all student and parent special events including school holiday programming, parent involvement opportunities, and Beit Mitzvah prep/workshops.
• Assist with requests and collection of RSVPs and other responses for Education special events and recurring events, in collaboration with Communications.
• Supplies and Materials
• Assist DOE with ordering, organization, and distribution of teaching supplies and requested materials.
• Aid Education staff with use of Google Suite, Canva, and Salesforce as needed.
• Keep the Education Suite supply closet stocked and organized.
• Database and Records
• Aid in maintaining and using the Salesforce database to support class lists, contact requests, progress notes, and other student information needed or requested by staff.
• Ensure confidentiality of all educational paperwork, materials, student information, and related discussions.

Requirements

• Minimum 2 years of work experience in an administrative or educational support role.
• Proficiency in Google Suite (Docs, Sheets, Calendar), Canva, and Microsoft Office; familiarity with Salesforce or CRM database helpful.
• Solid knowledge of Jewish customs, holidays, lifecycle events, and culture.
• Strong organizational skills with attention to detail and ability to manage multiple concurrent tasks.
• Excellent written and verbal communication skills.
• Customer service focused and comfortable working with children, parents, and teaching staff.
• Maintain absolute confidentiality at all times.
• Able to work independently and set appropriate boundaries; seeks guidance from the Director of Education or Executive Director when faced with new or unfamiliar situations.
• Basic knowledge of Hebrew helpful.